Bookkeeper/Administrative Assistant

We are seeking an ambitious go-getter to become a part of our Remodeling Office Management team. The ideal candidate will have a background in remodeling management, bookkeeping experience, excellent communication skills, and the ability to manage multiple tasks efficiently. This role requires a proactive member who can effectively collaborate with various representatives, builders, contractors, vendors, and clients.

Duties:

• Help plan, coordinate and supervise client activities to ensure projects are completed on time and within budget.
• Process invoices and ensure timely payments to subcontractors and vendors.
• Verify and categorize bank transactions in bookkeeping software.
• Reconcile bank and credit card accounts.
• Help track project costs and generate financial reports.
• Communicate with team members, clients and vendors to facilitate smooth project execution.
• Help ensure project documentation, including contracts, permits, work order changes, and invoices are filed accurately.
• Oversee scheduling of remodeling tasks and manage timelines to meet project deadlines.
• Maintain records of project progress.
• Handle office supplies and equipment inventory.

Qualifications:

• Proven experience as a Remodeling Office Manager or similar role in the Remodeling industry.
• Proven experience in bookkeeping.
• Knowledge of remodeling project phases, terminology, and industry regulations.
• Strong knowledge of Microsoft Office Suite and Google Drive. QuickBooks experience is a PLUS.
• Strong attention to detail to ensure accuracy in paperwork and data entry.
• Strong administrative skills with proficiency in budgeting, scheduling management, and file organization.
• Strong organizational skills with ability to manage multiple tasks and prioritize effectively.
• Excellent written and phone etiquette skills for effective communication.
• Ability to manage multiple projects simultaneously while maintaining attention to detail.
• Strong interpersonal skills with the ability to communicate effectively across various levels of an organization.
• Experience in vendor management with a focus on building strong professional relationships.
• A proactive approach to problem-solving, negotiation and decision-making in a fast-paced environment.
• CAD/Design experience is a plus, but not required.

**Pay commensurate with experience with room for advancement**

Job Types: Full-time, Part-time

Pay: $17.00 - $25.00 per hour

Benefits:

• Paid time off

Work Location: In person