Bookkeeper/Administrative Assistant

Overview

We are seeking a detail-oriented, organized, and dependable Bookkeeper to manage day-to-day bookkeeping activities for two growing businesses.

This position will work directly with company ownership to maintain accurate financial records, keep QuickBooks updated, and ensure financial information is organized and readily available. The ideal candidate will help streamline our accounting processes, improve financial reporting, and reduce outside CPA costs by maintaining clean, accurate books throughout the year.

Key Responsibilities

• Maintain and update financial records for both businesses using QuickBooks Online.
• Enter and categorize income, expenses, invoices, bills, and other financial transactions.
• Reconcile bank accounts, credit cards, and other financial accounts monthly.
• Assist with accounts payable and accounts receivable.
• Track expenses and maintain organized financial records for business operations and rental properties.
• Maintain accurate records for property income, rental expenses, maintenance costs, and other real estate transactions.
• Assist with tracking company expenses, vendor payments, and operational costs for the transportation business.
• Prepare basic financial reports, including profit and loss statements, balance sheets, and expense summaries.
• Organize receipts, invoices, and supporting documentation for tax preparation.
• Work directly with ownership to provide financial updates and answer bookkeeping questions.
• Coordinate with our CPA and provide organized records for tax filings and year-end reporting.
• Identify discrepancies, missing transactions, and opportunities to improve bookkeeping processes.
• Maintain confidentiality of all company financial information.

Qualifications

• At least 2 years of bookkeeping or accounting experience preferred.
• Working knowledge of QuickBooks Online and general QuickBooks accounting functions.
• Experience with bank reconciliations, transaction categorization, and financial reporting.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Excel and general office software.
• Ability to work independently, meet deadlines, and manage multiple responsibilities.
• Strong communication skills and the ability to work directly with company ownership.
• Experience in real estate bookkeeping, property management, or transportation accounting is a plus.
• Bookkeeping certification or relevant accounting coursework is a plus.

What We Offer

• Full-time, in-person position working directly with company ownership.
• Opportunity to take ownership of bookkeeping processes for two established businesses.
• A professional, team-oriented work environment.
• Opportunity for long-term growth as our businesses continue to expand.
• Competitive compensation based on experience and qualifications.

How to Apply

Please submit your resume outlining your bookkeeping experience, QuickBooks Online proficiency, and relevant accounting or financial reporting experience.

[email protected]

Pay: $22.50 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Retirement plan

Work Location: In person