Bookkeeper/Administrative Assistant

Job Summary

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This role is vital in maintaining accurate financial records while providing exceptional administrative support across the organization. The ideal candidate will be energetic, highly organized, and possess strong computer skills to streamline office operations, manage client communications, and ensure smooth daily workflows. If you thrive in a fast-paced environment and enjoy multitasking with a positive attitude, this opportunity is perfect for you!

Duties

• Manage and maintain accurate financial records using QuickBooks accounting software, including invoicing, expense tracking, and bank reconciliations
• Handle multi-line phone systems with professionalism, providing excellent customer service and client communication
• Perform data entry tasks with precision, ensuring all information is up-to-date in spreadsheets and office management systems
• Assist with front desk responsibilities such as greeting visitors, managing appointments, and maintaining a welcoming office environment
• Prepare word processing documents, reports, and proofreading correspondence to ensure clarity and professionalism
• Support office management activities by organizing files, supplies, and scheduling meetings or appointments
• Provide administrative support including typing, filing, photocopying, and managing phone etiquette to facilitate efficient office operations

Experience

• Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with productivity software and spreadsheets
• Experience using QuickBooks for bookkeeping tasks such as invoicing, expense management, and financial reporting
• Excellent computer literacy with the ability to adapt quickly to new software or technical tools
• Strong customer service skills with previous experience handling client communication via phone or email
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Personal assistant or administrative support experience is a plus for managing multiple priorities efficiently

Join us in a role where your organizational talents and technical proficiency will make a real impact! We value energetic professionals who are eager to contribute their skills in a collaborative environment that supports growth and success.

Pay: $20.00 - $23.00 per hour

Expected hours: 40.0 per week

Work Location: In person