Bookkeeper/Administrative Assistant

Job Overview

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines financial management with administrative support, ensuring smooth daily operations and accurate record-keeping. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to handle a variety of office tasks with enthusiasm and professionalism. This paid position offers an exciting opportunity to contribute to a thriving organization while developing your skills in office management, bookkeeping, and customer service. PT hours are from 8-12/M-F.

Responsibilities

• Manage day-to-day bookkeeping using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Maintain accurate financial records and prepare reports for management review
• Handle multi-line phone systems with professionalism, providing exceptional customer support and client communication
• Assist with office management duties such as scheduling appointments, organizing files, and maintaining office supplies
• Perform data entry tasks efficiently using spreadsheets and productivity software to ensure data accuracy
• Greet visitors at the front desk, answer inquiries via phone and email, and provide excellent customer service
• Support administrative functions including word processing, proofreading documents, and managing correspondence

Requirements

• Proven experience with QuickBooks or similar accounting software
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and spreadsheet management
• Excellent organizational skills with the ability to prioritize tasks effectively
• Demonstrated office experience with clerical duties such as data entry, filing, and document management
• Exceptional communication skills, including phone etiquette and client interaction in bilingual settings preferred
• Technical proficiency in computer literacy, typing accuracy, and familiarity with productivity software
• Prior experience in customer service or front desk roles is highly desirable
• Ability to handle multiple responsibilities efficiently while maintaining attention to detail
• Personal assistant or office management experience is a plus

Join us in a role where your organizational prowess and technical skills will make a real impact! We value energetic professionals eager to grow their careers while supporting our team’s success. This is a paid position committed to fostering a positive work environment where your contributions truly matter.

Pay: From $18.00 per hour

Expected hours: 20.0 per week

Work Location: In person