Bookkeeper/Administrative Assistant

Job Overview

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This role offers an exciting opportunity to combine essential bookkeeping responsibilities with vital administrative support, ensuring smooth office operations and accurate financial management. The ideal candidate will bring enthusiasm, organizational prowess, and a proactive attitude to help us maintain efficiency and excellent client service. You will be the backbone of our office, managing financial records, supporting daily administrative tasks, and providing exceptional customer support in a fast-paced environment.

Responsibilities

• Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Maintain accurate and organized financial records, ensuring compliance with company policies and procedures
• Handle multi-line phone systems with professionalism, providing excellent customer service and directing calls appropriately
• Support office management activities such as filing, data entry, and document proofreading to ensure accuracy and efficiency
• Assist with calendar management, appointment scheduling, and coordinating meetings for staff and clients
• Respond to client inquiries via phone or email, delivering friendly and professional support while maintaining confidentiality
• Oversee front desk operations including greeting visitors, managing mail distribution, and maintaining a welcoming environment

Requirements

• Proven experience in bookkeeping using QuickBooks or similar accounting software
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation and spreadsheets
• Excellent organizational skills with the ability to multitask effectively in a busy office setting
• Exceptional communication skills, including phone etiquette and client interaction experience
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Prior office management or administrative experience is preferred, especially in roles involving data entry, filing, or front desk duties
• Demonstrated computer literacy with technical proficiency in productivity software and typing accuracy
• Ability to manage time efficiently while balancing multiple responsibilities with attention to detail

Join us in a role that combines vital financial oversight with engaging administrative support! We’re committed to fostering a positive work environment where your skills are valued and your contributions make a real difference. If you thrive in organized settings with a passion for helping others succeed, this is the perfect opportunity for you!

Pay: $15.00 - $19.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person