Bookkeeper/Administrative Assistant

Overview

We are a construction/development related growing company, seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential financial management with comprehensive administrative support, ensuring smooth office operations and accurate bookkeeping. The ideal candidate will be energetic, highly organized, and possess a passion for delivering excellent customer service. In this role, you will manage financial records, handle client communications, and support daily office functions to help our business run efficiently and effectively.

Responsibilities

• Maintain accurate financial records using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations
• handle incoming calls professionally and efficiently
• Provide front desk support by greeting visitors, answering inquiries, and directing clients or vendors appropriately
• Perform data entry tasks with precision, ensuring all records are up-to-date and error-free
• Support office management duties such as organizing files, scheduling appointments, and managing supplies
• Assist with client communication through phone calls, emails, and written correspondence to ensure excellent customer support
• Prepare documents using Microsoft Office programs like Word and Excel, including spreadsheets, reports, and correspondence

Requirements

• Proven experience in office management or administrative roles with strong clerical skills
• Proficiency in QuickBooks for bookkeeping tasks; familiarity with other productivity software is a plus
• Excellent computer literacy including MS Office Suite (Word, Excel), data entry skills, and general technical proficiency
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Bilingual abilities are preferred (Chinese and English) to assist diverse client needs and enhance communication
• Exceptional phone etiquette and customer service skills to create a welcoming environment at the front desk
• Prior experience with multi-line phone systems and front desk operations is highly desirable
• Demonstrated ability to manage time efficiently while maintaining accuracy in all tasks

Join us in a role that offers a vibrant work environment where your organizational talents and technical skills will make a real impact! We value energetic professionals who thrive on helping others and excel at managing multiple responsibilities with enthusiasm. This paid position provides an excellent opportunity for growth within a supportive team dedicated to excellence.

Pay: $20.00 - $26.00 per hour

Expected hours: 40.0 per week

Work Location: In person