Bookkeeper/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Bookkeeper to manage financial records and administrative functions. This vital role combines administrative leadership with financial oversight, ensuring smooth office workflows, accurate bookkeeping, and effective team coordination. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a productive and welcoming environment.

Responsibilities

• Oversee calendar management, schedule appointments, meetings, and coordinate event planning activities
• Handle bookkeeping tasks using Sage 50 Accounting software, including invoicing, expense tracking, and bank reconciliations
• Assist with human resources functions such as onboarding new employees, maintaining personnel records, and supporting payroll processing
• Coordinate budgeting activities, monitor expenses, and prepare financial reports for management review
• Progress billing (AIA) for construction projects.

Skills

• Proven experience in administrative roles with strong organizational skills
• Proficiency in Sage 50 Accounting or comparable bookkeeping software
• Excellent communication skills—both verbal and written—with professional phone etiquette
• Skilled in schedule management, calendar coordination, and multi-line phone systems
• Experience in event planning, vendor management, and budget oversight
• Knowledge of human resources procedures including payroll processing and employee training & development
• Ability to handle clerical tasks such as filing, data entry, and maintaining organized records

Join us in creating a well-organized workplace where efficiency meets excellence! This role is perfect for motivated professionals eager to make an impact through exceptional office leadership combined with meticulous financial management.

Pay: $25.37 - $30.55 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person