Bookkeeper/Office Assistant

Job Title: Bookkeeper/Office Assistant

Position Purpose:

The Bookkeeper and Office Assistant supports the office and performs clerical and accounting tasks. This role involves making monthly QuickBooks accounting entries for clients and assisting with a variety of office operations. The ideal candidate is a detail-oriented professional who thrives under pressure, demonstrates discretion, and embraces innovative solutions for improved results.

Reports to: Farm Business Consultant

Position Duties:

• Provides accounting and clerical support to staff as needed.

• Oversees information flow and daily office operations to ensure efficiency.

• Manages incoming messages, including appointment cancellations and rescheduling.

• Assists in managing field staff calendars.

• Monitors office supply levels and handle restocking needs.

• Enters financial data into QuickBooks and other accounting systems.

• Builds and maintains trusting relationships with clients.

• Maintains and updates databases, including mailing and contact lists.

• Retrieves, sorts, and distributes incoming mail; prepare and send outgoing mail.

• Performs receptionist duties, including answering and directing calls.

• Conducts check accounting and processing.

• Assists in preparing W-2 and 1099 forms.

• Provides support to staff with questions and additional tasks as required.

Qualifications and Requirements:

• Experience: At least 1 year of bookkeeping experience (preferred).

• Familiarity with office equipment and proficiency in office management procedures.

• Strong organizational and time management skills.

• Proficiency in MS Office and general computer aptitude.

• Ability to work independently and handle multiple tasks efficiently.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift 15 pounds at times.

This role offers a dynamic work environment where your organizational skills and accounting expertise will directly contribute to the company’s success.