Bookkeeper/Personal Assistant

Job Summary

We are seeking a dynamic and detail-oriented Bookkeeper/Personal Assistant to join our team! This role combines essential bookkeeping responsibilities with administrative support, ensuring smooth financial operations and efficient daily management. The ideal candidate will be proactive, organized, and possess a strong foundation in accounting principles and software. You’ll play a vital role in maintaining accurate financial records, managing accounts, and supporting executive tasks to help our organization thrive.

Duties

• Manage and maintain accurate financial records using QuickBooks Online.
• Perform bank reconciliations, balance sheet reconciliations, and account reconciliations to ensure data integrity
• Process payroll, accounts payable, and accounts receivable transactions with precision and adherence to GAAP (Generally Accepted Accounting Principles)
• Organize records and work with the accountant to ensure required information is received in a timely manner
• Track expenses, managing bills, and maintaining accurate bookkeeping and account information
• Coordinate correspondence with partners, attorneys, real estate property
• managing scheduling, appointments and travel for both personal and business
• Support daily office operations including handling mail, phone calls, ordering supplies, document preparation and filing
• Maintain strict confidentiality regarding financial and personal information, exercising sound judgement in handling sensitive information
• Plan, schedule and coordinate with property management, keeping up with property maintenance

Experience

• Proven experience as a bookkeeper or in accounting roles involving bookkeeping duties for at least two years
• Strong knowledge of accounting concepts such as debits & credits, journal entries, general ledger accounting, and double-entry bookkeeping
• Hands-on experience with popular QuickBooks Online
• Familiarity with payroll processing procedures and accounts payable/receivable management
• Expert in Microsoft Office 365
• Strong analytical skills with a problem solving mindset
• Excellent organizational skills with the ability to handle multiple priorities efficiently
• Salary is based on experience level and whether full time or part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40.0 per week

Work Location: In person