Bookkeeping & Event Visualisation Coordinator — Remote

Bookkeeping & Event Visualisation Coordinator — Remote

Australian Client

Work arrangement: Work from home

Hours: 17 hours per week

Days: Monday, Tuesday and Friday

Pay rate: $7–$8 AUD per hour

Start: November 2026

Future opportunity: Potential to increase hours as the business grows

We are looking for a detail-focused Bookkeeping & Event Visualisation Coordinator to support the financial and planning functions of an events business.

This position combines bookkeeping administration with the creation of accurate event layouts. You will help keep financial records and client follow-ups organised while producing clear, professional floorplans and visual event documents.

What you will do

• Prepare quotes and invoices in Xero

• Monitor outstanding payments and send payment reminders

• Maintain accurate bookkeeping records and financial administration

• Assist with transaction and document organisation

• Create event floorplans, seating plans and site layouts in Canva

• Develop clear visual layouts for event setups and venue spaces

• Update event information and deadlines in http://Monday.com

• Organise files and templates in Google Drive

• Support email and scheduling tasks through Outlook

• Assist with workflow management in GoHighLevel

• Identify administrative gaps and help improve internal processes

What we are looking for

• Previous bookkeeping, accounts administration or finance support experience

• Practical experience using Xero

• Strong attention to detail and accuracy

• Ability to create polished layouts using Canva

• Experience designing floorplans, seating plans or venue maps is highly desirable

• Strong organisational and time-management skills

• Comfortable working independently from home

• Familiarity with http://Monday.com, GoHighLevel, Google Drive and Outlook

• Ability to work during agreed AEST hours

• Clear written communication and reliable follow-through

The successful applicant will combine financial accuracy with visual planning ability and become an important support within the business. Experience in events, venues, weddings, hospitality or creative administration will be highly regarded.

To apply, please provide your resume and a short cover letter outlining your bookkeeping experience, Xero knowledge and examples of floorplans or visual layouts you have created.