Bookkeeping & Payroll Associate

Henton & Associates is a regional accounting firm in the Cleveland area established in 2004. We specialize in tax compliance and planning for individuals and small businesses. We also excel in helping small businesses with compilations, payroll, bookkeeping, CFO assistance, and business consulting.

Position Overview

Henton & Associates is seeking a dependable, detail-oriented Bookkeeping & Payroll Associate to join our growing team. This position supports both the payroll and bookkeeping departments by assisting with payroll processing, financial recordkeeping, reconciliations, reporting, and client support activities.

The ideal candidate enjoys working with numbers, thrives in a fast-paced client-service environment, and is committed to delivering accurate and timely results. This role provides an excellent opportunity for a bookkeeping and payroll specialist.

Key Responsibilities

Bookkeeping Support

• Process accounts payable and accounts receivable transactions.
• Enter and maintain client financial records.
• Perform bank and credit card reconciliations.
• Assist with month-end and year-end closing activities.
• Support preparation of financial reports and account reconciliations.
• Maintain organized work papers and supporting documentation.

Payroll Support

· Onboarding of new payroll clients to ADP Platform.

• Assist with processing payroll for multiple clients.
• Review payroll data for completeness and accuracy.
• Enter employee earnings, deductions, benefits, and payroll changes.
• Generate payroll reports and assist with payroll reconciliations.
• Support quarterly and year-end payroll reporting activities, including W-2 preparation.
• Respond to payroll-related client inquiries in a professional and timely manner.

Client Service

• Communicate professionally with clients regarding payroll, bookkeeping, and documentation requests.
• Follow up on missing information and provide status updates as needed.
• Deliver exceptional customer service through responsiveness and attention to detail.
• Escalate complex issues to management when appropriate.

Team Collaboration

• Work closely with payroll, bookkeeping, tax, and administrative team members.
• Participate in training and professional development opportunities.
• Assist with process improvements and special projects.
• Support team workload during busy payroll and tax seasons.

Core Values Alignment

The successful candidate will consistently demonstrate our firm’s core values:

• Integrity: Honest, ethical, and trustworthy in all work
• Professionalism: Reliable, respectful, and service‑oriented
• Cultivate Work-Life Balance: Supports a culture of sustainable performance
• Teamwork: Willing to collaborate, mentor, and support others
• Client Focused: Dedicated to providing responsive, high‑quality client service

Qualifications

• Associate degree in Accounting, Business, Finance, or related field preferred.
• Minimum of 1-3 years of bookkeeping and payroll preferred.
• Experience in a CPA firm, payroll provider, or professional services environment is a plus.
• Strong organizational and time-management skills.
• Ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Ability to always maintain confidentiality and professionalism.

Technical Skills

• Proficiency with Microsoft Excel and Microsoft Office applications.
• Experience with QuickBooks Online and QuickBooks Desktop preferred.
• Experience with ADP Workforce Now or other payroll processing software preferred.
• Strong data-entry accuracy and attention to detail.
• Ability to learn new systems and technologies quickly.

Pay: $25.00 per hour

Expected hours: 25.0 – 30.0 per week

Work Location: Hybrid remote in Cleveland, OH 44113