Bookkeeping Clerk / Office Assistant

Job Summary

We are seeking a highly organized, detail-oriented Bookkeeping Clerk / Office Assistant to join our team. In this dual role, you will manage daily financial tracking, full-cycle bookkeeping, and day-to-day office administration. The ideal candidate has excellent communication skills, thrives in a fast-paced environment, and can handle sensitive company and customer information with absolute confidentiality while following company and organizational policies. You will also tackle special projects as assigned.

Bookkeeping & Financial Responsibilities

• Data Entry & Reconciliation: Input financial data, type information, and track expenses into QuickBooks Online and spreadsheets with high speed and accuracy. Reconcile bank statements, credit cards, and journal entries.
• Accounts Payable (AP): Manage full-cycle AP, including vendor management, coding, processing, reconciling invoices, and requesting credits.
• Accounts Receivable (AR): Process customer payments, handle invoicing, and complete basic bank deposits.
• Payroll & Compliance: Process weekly payroll, adjust time punches, and maintain secure personnel files. Handle payroll tax filings, 1099s, and Sales & Use tax filings. Update and maintain the company staff work schedule.
• Financial Reporting: Assist with budgeting, cash flow tracking, and preparing month-end/year-end financials and weekly sales reports.

Office Administration Responsibilities

• Communications Support: Manage primary company email. Clearly and concisely reply to, forward, and process emails with professional etiquette.
• Records & File Management: Process and maintain highly accurate physical and digital files, copy/store important documents, and update company databases. Obtain and renew business licenses and permits.
• Inventory & Ordering: Assist with general company purchasing, including but not limited too tracking office supplies, placing orders, and processing related invoices.
• Operations Support: Process incoming mail. Maintain office equipment by troubleshooting basic issues or calling for repairs.

Qualifications & Requirements

• Education: High school diploma or GED required. An Associate or Bachelor's degree in accounting, business, or related coursework is preferred.
• Experience: Proven experience with QuickBooks Online and core bookkeeping tasks (AP/AR, reconciliations, and payroll support).
• Software Skills: High proficiency in Microsoft Office (specifically Excel and Word) and cloud-based spreadsheets. Experience operating and working in retail Point of Sale (POS) systems.
• Soft Skills:
• Exceptional attention to detail and strong organizational skills.
• Ability to multitask, prioritize daily tasks, and meet tight deadlines.
• Friendly, customer-service-oriented demeanor with excellent verbal and written communication.
• Strong analytical thinking, problem-solving abilities, and a willingness to work independently or support colleagues to maintain a positive work atmosphere.
• Compliance: Strict adherence to company policies including regarding data privacy and handling confidential client and company info.

Pay: $19.00 - $23.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• Employee discount
• Flexible schedule
• Paid training

Work Location: In person