Bookkeeping Manager

📚 We're Hiring: Bookkeeping Manager

📍 Location: United Arab Emirates (Remote)

🕒 Employment Type: Full-Time

💼 Experience Level: Mid-Level to Senior

🌐 Work Arrangement: Fully Remote

About Us

We are a growing organization committed to maintaining accurate, transparent, and efficient financial operations through disciplined bookkeeping, strong financial controls, timely reporting, and sound accounting practices.

Our distributed teams collaborate across Finance, Accounting, Accounts Payable, Accounts Receivable, Payroll, Procurement, Commercial, Operations, Tax, Audit, Legal, and Executive Leadership to ensure financial records remain accurate, compliant, well-controlled, and decision-ready.

The Role

We are seeking an experienced Bookkeeping Manager to lead day-to-day bookkeeping operations, general ledger management, accounts payable, accounts receivable, reconciliations, financial records, month-end close, reporting support, and accounting controls.

The ideal candidate will combine strong bookkeeping and accounting expertise with team leadership, process improvement, financial controls, reconciliation, reporting, and systems-management capabilities.

The role will be responsible for maintaining accurate financial records and ensuring all transactions are properly recorded, reconciled, supported, reviewed, and reported within established deadlines.

Key Responsibilities

• Develop and implement bookkeeping policies, procedures, workflows, controls, and governance standards.
• Manage day-to-day bookkeeping activities and ensure accurate and timely recording of financial transactions.
• Oversee the general ledger and ensure transactions are posted to the correct accounts, cost centers, projects, and reporting categories.
• Manage accounts payable processes including invoice receipt, verification, coding, approvals, payment scheduling, and supplier reconciliation.
• Manage accounts receivable processes including invoicing, collections, customer account reconciliation, receipts, credit notes, and outstanding balances.
• Review and approve journal entries, adjustments, accruals, prepayments, reclassifications, and other accounting transactions.
• Perform and oversee bank reconciliations and ensure discrepancies are investigated and resolved promptly.
• Reconcile credit cards, payment platforms, petty cash, supplier accounts, customer accounts, intercompany balances, and other financial accounts.
• Maintain accurate records of cash transactions, receipts, payments, deposits, expenses, and other financial activities.
• Coordinate month-end and year-end closing activities and ensure bookkeeping records are complete before reporting deadlines.
• Prepare month-end reconciliation schedules, supporting documentation, account analyses, and financial close checklists.
• Identify unusual transactions, inconsistencies, duplicate entries, missing documentation, and other bookkeeping issues.
• Investigate discrepancies and implement corrective actions.
• Maintain appropriate supporting documentation for all financial transactions.
• Ensure financial records are organized, traceable, secure, and readily available for management, audit, and regulatory requirements.
• Support preparation of monthly management accounts, financial statements, cash-flow reports, expense reports, and other financial reporting.
• Work closely with Financial Controllers, Accountants, Finance Managers, and senior leadership to ensure accurate reporting.
• Monitor accounts payable and receivable aging and coordinate with relevant teams to resolve overdue balances.
• Support cash-flow management by maintaining accurate information on expected receipts, payments, outstanding invoices, and committed expenditures.
• Monitor vendor and customer account balances and ensure discrepancies are resolved.
• Manage petty cash processes and ensure appropriate documentation, controls, and reconciliations are maintained.
• Coordinate payroll bookkeeping and ensure payroll-related transactions, deductions, benefits, and liabilities are accurately recorded where applicable.
• Maintain fixed-asset records and ensure acquisitions, disposals, depreciation, and transfers are appropriately documented in coordination with Accounting.
• Support inventory accounting and reconciliation where applicable.
• Manage intercompany accounting records and ensure transactions between related entities are appropriately recorded and reconciled.
• Coordinate with Procurement to ensure purchase orders, invoices, goods receipts, approvals, and payments are properly aligned.
• Establish and monitor internal bookkeeping controls designed to prevent errors, duplicate payments, unauthorized transactions, and financial misstatements.
• Ensure appropriate segregation of duties and approval controls are maintained.
• Review bookkeeping processes regularly and identify opportunities for automation and efficiency improvements.
• Implement accounting software, expense-management systems, payment platforms, workflow tools, and other financial technologies where appropriate.
• Maintain accurate master data for suppliers, customers, accounts, cost centers, tax codes, and other financial records.
• Support system migrations, chart-of-accounts changes, integrations, and finance-process improvements.
• Develop and maintain bookkeeping checklists, process documentation, reconciliation templates, and standard operating procedures.
• Coordinate with external accountants, auditors, tax advisers, banks, payment providers, and other financial service partners.
• Support external and internal audits by providing accurate financial records, reconciliations, schedules, transaction documentation, and supporting evidence.
• Ensure audit requests are addressed accurately and within required deadlines.
• Support tax and statutory reporting processes by providing accurate bookkeeping records and documentation to relevant Finance and Tax teams.
• Maintain awareness of applicable UAE accounting, tax, invoicing, record-retention, and financial-reporting requirements.
• Monitor bookkeeping-related compliance risks and escalate significant issues to senior Finance leadership.
• Develop and monitor financial-process KPIs covering transaction accuracy, reconciliation performance, close-cycle performance, payment processing, collections, and outstanding issues.
• Prepare bookkeeping performance reports and financial-control summaries for management.
• Manage and mentor bookkeeping and finance-support staff.
• Establish performance expectations, provide training, review work quality, and support professional development.
• Promote a culture of accuracy, accountability, confidentiality, financial discipline, and continuous improvement.

Key Performance Indicators (KPIs)

Performance will be measured through a combination of financial accuracy, operational efficiency, control, and reporting KPIs, including:

• Bookkeeping accuracy
• General-ledger accuracy
• Bank-reconciliation completion
• Reconciliation accuracy
• Month-end close performance
• Accounts-payable processing time
• Accounts-receivable processing time
• Invoice-processing accuracy
• Payment accuracy
• Outstanding reconciliation items
• Aged receivables
• Aged payables
• Duplicate-payment rate
• Financial-control compliance
• Audit findings
• Audit-adjustment frequency
• Transaction-processing efficiency
• Cash-flow reporting accuracy
• Vendor-account accuracy
• Customer-account accuracy
• Team productivity

Candidate Profile

The successful candidate should have strong experience in bookkeeping, accounting operations, financial administration, accounts payable, accounts receivable, and general-ledger management.

Experience managing bookkeeping functions within a growing company, multinational organization, professional-services firm, trading company, retail business, construction organization, or other multi-entity environment would be advantageous.

The candidate should demonstrate excellent attention to detail and a strong understanding of financial controls and accounting processes.

What You'll Bring

• Proven experience in bookkeeping, accounting operations, or financial administration.
• Strong understanding of general ledger, accounts payable, accounts receivable, and bank reconciliation processes.
• Experience managing month-end and year-end bookkeeping activities.
• Strong knowledge of journal entries, accruals, prepayments, reconciliations, and financial documentation.
• Experience using accounting systems such as QuickBooks, Xero, Sage, NetSuite, SAP, Oracle, Microsoft Dynamics, or equivalent platforms.
• Strong Excel or spreadsheet skills.
• Experience managing accounting teams or bookkeeping professionals.
• Strong understanding of internal financial controls and segregation-of-duties principles.
• Experience supporting audits, financial reporting, and tax processes.
• Strong analytical and problem-solving capabilities.
• Excellent organizational and time-management skills.
• High level of accuracy, integrity, confidentiality, and attention to detail.
• Strong communication and stakeholder-management skills.
• Ability to identify discrepancies and resolve financial issues efficiently.
• Experience improving bookkeeping processes through automation and technology is advantageous.
• Ability to manage multiple entities, accounts, transactions, and reporting deadlines.
• Ability to work independently and effectively within a fully remote environment.
• Relevant degree or diploma in Accounting, Finance, Business Administration, or a related discipline.
• Professional accounting qualification or bookkeeping certification is advantageous.
• Experience working with UAE-based businesses and familiarity with the UAE financial and tax environment is highly desirable.