Bookkeeping Virtual Assistant

Job Summary:
Applications are now open for a detail-oriented Bookkeeping Specialist to take charge of our billing and day-to-day financial records. You’ll manage customer invoicing, monitor payments, and keep our books accurate and current. We’d love someone organized and dependable who can bring structure to our financial processes.

Key Responsibilities:

• Prepare and send accurate customer invoices on schedule
• Monitor incoming payments and keep accounts receivable records up to date
• Follow up in writing on outstanding and overdue invoices
• Record daily financial transactions, including income and expenses
• Reconcile bank and credit card accounts on a regular basis
• Keep financial documents, receipts, and billing records organized
• Set up and improve bookkeeping and billing workflows in our accounting system
• Produce simple financial summaries and reports for management review
• Raise discrepancies, unpaid balances, or billing issues without delay
• Pitch in on related administrative tasks as needed

Mandatory Skills:

• Proven experience in bookkeeping, billing, or accounts receivable
• Proficiency in accounting software such as QuickBooks, Xero, or Zoho Books
• Strong working knowledge of Excel or Google Sheets
• Solid understanding of basic accounting principles and bank reconciliation
• A high level of accuracy and attention to financial detail
• Exact, dependable, and self-reliant
• Strong written and verbal communication skills

Preferred Skills:

• Experience with Zoho Books or the wider Zoho ecosystem
• Experience building bookkeeping or invoicing systems from scratch
• Background supporting small businesses or service-based companies
• Familiarity with CRM tools and how they link to billing
• Basic knowledge of payroll processing
• Ability to handle general administrative tasks alongside bookkeeping duties

Why Join Us:
This is a chance to become a trusted part of a growing business and directly influence how our finances run. You’ll have the independence to organize and improve our processes, along with room to take on more responsibility over time. If you take pride in clean books and dependable work, we’d love to hear from you.