Branch Admin Assistant

Need Ink Sales & Services is currently looking for a reliable and efficient Branch Admin Assistant to provide high-level administrative tasks, ensuring efficient office operations, and facilitating effective communication and documentation within the organization.

About Us: Need Ink Sales and Services: Your Comprehensive Solution for Business Printing and Managed Print Services

Established in 2004 as an Ink Refilling Station, Need Ink Sales and Services has since evolved into a trusted name in the printing industry. We offer a wide array of products and services tailored to meet all your business printing needs, including managed print services.

Key Responsibilities:

• Manage petty cash replenishment and ensure sufficient funds are available for daily branch operational needs.
• Monitor petty cash transactions and ensure proper documentation and liquidation of expenses.
• Coordinate with the Branch Head and Accounting Department regarding petty cash concerns.
• Verify supporting documents and coordinate with concerned employees regarding incomplete or pending liquidations.
• Prepare, maintain, and monitor MPS agreements for branch clients.
• Ensure that all service units are covered by valid and updated MPS agreements.
• Monitor agreements nearing expiration and coordinate with the concerned Sales Executives for timely renewal or updating.
• Maintain accurate records and documentation of MPS agreements.
• Process and monitor reported client purchase rebates.
• Coordinate with Sales, Accounting, and other concerned departments regarding rebate requirements and status.
• Monitor pending rebates and ensure timely processing and resolution of discrepancies.
  Prepare and consolidate required data, reports, and presentation materials for the Quarterly Business Review (QBR).
• Coordinate with concerned branch personnel to ensure timely submission of required information.
• Maintain organized records of QBR reports and supporting documents.
• Assist the Branch Head in monitoring and completing branch administrative requirements.
• Coordinate with Sales, Technical, Credit & Collection, Accounting, HR, and other concerned departments on branch-related matters.
• Maintain accurate and organized branch records and documents.
• Monitor pending branch requirements and provide timely follow-ups to concerned personnel.
• Perform other administrative and operational tasks that may be assigned by the Branch Head or management.
• Supports the Branch Head during client visits, audits, and management meetings.
• Ensure adherence to audit requirements and ISO 9001:2015 standards.

The ideal candidate must have the following:

• Bachelor's degree in Business Administration, or a related field preferred.

• Proven experience as an administrative assistant .

• Excellent written and verbal communication skills.

• Strong organizational and time-management skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Knowledge of standard office procedures.

• Attention to detail and accuracy.

• Ability to maintain confidentiality.

• Strong interpersonal skills.

• Ability to work independently and as part of a team.

If you have what we are looking for, apply today and ink your future with us.