Branch Administrative Officer

Reports To: Branch Manager or Research Director

Job Summary:
As a Branch Administrative Officer in a research setting, youll help with the daily running of the research office. This means managing resources, keeping records, and making sure everything goes smoothly so the researchers can focus on their work. Youll support the team by taking care of admin tasks like scheduling, budgeting, and communicating with other departments.

Key Responsibilities:
Office Support:
Help run the office and make sure things like meetings, travel, and supplies are organized.
Keep records and files updated, and make sure everything is confidential and accurate.
Prepare documents, reports, and presentations for the research team.

Managing Resources:
Make sure the research team has the supplies and equipment they need.
Keep track of materials and equipment, and order new supplies when needed.
Keep an eye on the budget and make sure money is being spent wisely on research projects.

Money Management:
Help create and track the budget for research projects.
Handle invoices and payments for research-related expenses.
Support the team during financial reviews or audits.

Communication and Coordination:
Be the go-to person for communication between researchers, collaborators, and other teams.
Organize meetings, events, and conferences related to the research.
Handle any logistical details like booking rooms or arranging travel.

Compliance:
Make sure all research activities follow the right rules and guidelines.
Help with writing and submitting research funding applications.
Stay updated on rules and regulations related to research.

Helping Researchers:
Assist researchers by handling administrative tasks, like organizing data and preparing documents.
Help prepare research findings for publication.

General Office Tasks:
Ensure the office is well-organized and running smoothly.
Take care of office supplies, maintenance, and scheduling.

Qualifications:
Education:

A bachelors degree in a related field (like Business or Administration).
Experience:

2-5 years of experience in office administration, ideally in a research or academic setting.

Skills:

Great organizational skills.
Good communication (writing and speaking).
Comfortable using office software (like Word, Excel, or Google Docs).
Basic knowledge of research processes is helpful.