Branch Administrator

Recruiter: Staff Solutions Recruitment

Job Ref: CPT000435/HG

Date posted: Monday, September 7, 2026

Location: Kraaifontein, South Africa

Salary: Monthly

SUMMARY: NEW VACANCY!!! Our client from the Automotive industry has a new vacancy for a Branch Administrator based in Cape Town - Kraaifontein

POSITION INFO: Key Responsibilities Human Resources Administration Maintain employee records and personnel files. Administer attendance, overtime, leave, and HR system updates. Assist staff with HR-related queries. Liaise with Head Office HR. Coordinate training, safety inductions, and skills development. Sales Administration Support the sales team with all administrative functions. Prepare quotations, Offers to Purchase (OTPs), and customer documentation. Maintain complete sales files. Coordinate: Vehicle licensing & registration Warranty registrations Temporary permits Demonstration & loan vehicles Control vehicle spare keys. Liaise with the workshop to ensure vehicles are customer-ready (PDI, cleaning, compliance documentation). Coordinate vehicle movements between suppliers, body builders, customers, and the branch. Finance & Accounts Assist with creditors/accounts payable administration. Process supplier invoices, payment requests, refunds, and approvals. Prepare purchase requests and supporting documentation. Review creditor payments for accuracy. Capture authorised payments on online banking. Allocate customer receipts. Process branch banking. Resolve supplier account and invoice queries. Vehicle & Stock Administration Maintain accurate vehicle stock records. Coordinate vehicle orders and stock transfers. Administer supplier and body builder orders. Open and manage job cards. Arrange: Roadworthy certificates Fuel requirements Weighbridge documentation Ensure all vehicle documentation is complete. Office & Operations Provide administrative support to the Regional Manager and branch management. Coordinate travel and accommodation. Manage courier services. Purchase and control office supplies and consumables. Coordinate meetings and visitor hospitality. Maintain filing systems and document control. Prepare daily, weekly, and monthly reports for Head Office. Provide general administrative support across all departments. Health, Safety & Compliance Support Health & Safety administration. Coordinate compliance documentation and inspections. Liaise with security service providers. Ensure compliance with company policies and statutory requirements. General Branch Support Serve as the main administrative contact for the branch. Assist with branch projects, marketing events, and exhibitions. Support departments during busy periods. Perform additional administrative duties as required. Key Competencies Excellent organisational and multitasking abilities. High level of accuracy and attention to detail. Strong financial and numerical aptitude. Excellent communication and interpersonal skills. Customer-focused with a proactive attitude. Ability to maintain confidentiality. Proficient in Microsoft Office and ERP/HR systems. Minimum Requirements Essential ✔ Matric (Grade 12) ✔ Minimum 5 years' experience in a similar administration role ✔ Proficient in Microsoft Office Suite ✔ Previous administration and accounts payable/creditors experience ✔ Valid Code 8 Driver's Licence Advantageous Administration or Bookkeeping qualification Experience within a commercial vehicle dealership , automotive, or sales administration environment Exposure to sales operations and dealer administration