Branch Administrator

McIntosh & Son, Wongan Hills is seeking an experienced Branch Administrator, to support the team.

Reporting to the Branch Manager, this is a key role that provides essential financial and administrative support to our branch team while also overseeing the day-to-day coordination of our Receptionist.

This is more than an administration role. We are looking for an experienced finance professional who has a strong understanding of accounting processes, financial reporting and reconciliations , and who is confident working independently, identifying and resolving issues and taking ownership of the accuracy and integrity of financial information.

The successful candidate will be highly organised, commercially minded and detail-oriented, with the judgement and initiative to manage competing priorities in a busy branch environment. You will build strong relationships with customers, suppliers and internal stakeholders and take pride in providing accurate, timely and professional support to the branch team.

Key Responsibilities Include

Accounts Payable & Accounts Receivable (Essential Demonstrated Experience)

• Process supplier invoices, purchase orders, payments and credit notes with accuracy and efficiency.
• Manage customer invoicing, payment allocations, reconciliations and follow-up of overdue accounts to maintain consistent cashflow.

Daily Administration Support

• Perform a broad range of administrative tasks to assist with the smooth running of the branch, including managing correspondence, filing, preparing documents, organising records and maintaining office systems.

Debtor & Creditor Management

• Maintain up-to-date debtor and creditor ledgers, monitor account balances, resolve discrepancies and communicate effectively with customers and suppliers regarding account queries.

Banking & Reconciliations

• Handle daily banking requirements such as deposits, EFT transactions, reconciliations and maintaining accurate financial records.

Data Entry

• Accurately input, update, and maintain data across multiple systems to ensure records are precise, current and accessible for reporting and operational needs.

General Office Administration

• Support the day-to-day operations of the branch through report preparation, document formatting, scheduling, ordering supplies and assisting with various administrative tasks as required.

Team Coordination – Reception

• Provide day-to-day guidance and support to one Reception team member, overseeing workflow, task allocation and service standards.
• Assist in creating a positive, professional and customer-focused front-of-house environment.

Reception Support (as needed)

• Provide coverage for reception duties, including answering incoming phone calls, greeting visitors and ensuring all enquiries are handled promptly and professionally.

Skills & Experience

• Tertiary or minimum of 5 years equivalent experience in a Finance/Accounts role with a focus on Accounts Payable and Accounts Receivable
• Experience with General Ledger, Balance Sheet and P&L Analysis and reporting
• Outstanding and professional telephone manner
• Proficient computer literacy, including Word, Excel (Intermediate leave) and Outlook
• Strong data entry accuracy and the ability to prepare basic reports
• Experience performing general office and administrative duties
• Ability to multitask, prioritise and adapt in a busy environment
• Strong relationship-building skills with both internal and external stakeholders
• Excellent written and verbal communication skills

What's next?

Update your resume and cover letter and follow the links below to apply today.

About us:

McIntosh & Son consists of twelve dealerships across Western Australia, Queensland and Victoria, specialising in the sales and service of agricultural and construction machinery. Since our inception in 1955, we have sought to find solutions for our customers by providing them with quality products and exceptional service.  With over 650 qualified and dedicated employees across Australia, we have built our enviable reputation by developing our people and exceeding our customers' expectations.

McIntosh & Son will commence shortlisting immediately and reserves the right to close this position at any time.