Branch Administrator

The Branch Administrator plays a critical role in supporting branch operations by managing administrative, financial, and HR processes to ensure accuracy, compliance, and efficiency. This position supports billing, accounts receivable, accounts payable, purchasing, payroll coordination, contract compliance, and onboarding. The Branch Administrator serves as a key link between field operations, finance, and HR, ensuring that each branch functions smoothly and in alignment with company policies and financial goals.

Duties:

Financial Administration

• Support month-end close processes, financial reporting, and weekly cost reviews

• Manage billing, purchase orders, vendor invoices, and expense reconciliation

• Oversee accounts receivable follow-up and cash application

• Track direct and indirect costs to ensure accurate job-level profitability

• Participate in financial calls with leadership to review branch results and variances

Purchasing & Accounts Payable

• Process and code vendor invoices and transactions accurately

• Verify receipts, resolve purchase order issues, and maintain compliance documentation

• Coordinate vendor setup, tax forms, and certificates of insurance

Accounts Receivable & Billing

• Prepare and submit billing accurately and on schedule – experience with AIA

documentation and retainage is a plus

• Manage collections follow-up and coordinate lien filings when necessary

• Maintain accurate aging reports and support deposit processing

Branch Operations & Administration

• Provide administrative support to the branch team, including receptionist duties,

Customer service, and general office management

• Maintain contract files, safety equipment inventory, and uniform orders

• Implement corporate policies and standard operating procedures at the branch level

Human Resources Support

• Assist with onboarding, new hire paperwork, and compliance documentation

• Retain I-9 forms, schedule preemployment screenings, and distribute employee materials

• Support payroll administration and PTO tracking General Coordination

• Participate in monthly branch and financial review meetings

• Identify process inefficiencies and recommend improvements

• Maintain a professional and customer-focused branch environment