Branch Administrator

Branch Administrator I

Pay Rate: $17–$18 per hour

Location: Onsite, Boston, MA 01801

Schedule: Monday–Friday, 8:00 AM–4:30 PM

Assignment Length: 2–3 months

Position Overview

Mitsubishi Electric US, Inc. is seeking a detail-oriented and dependable Branch Administrator I to support daily branch operations through a combination of accounting, payroll processing, purchasing, and general administrative responsibilities.

This role is ideal for someone with experience in accounts payable (AP), accounts receivable (AR), payroll processing, purchase order creation, and customer service who enjoys working in a fast-paced office environment. The successful candidate will help maintain accurate records, process transactions, coordinate deliveries, and ensure smooth day-to-day administrative operations.

Key Responsibilities

• Payroll Processing: Accurately enter employee and technician time into the appropriate systems and assist with weekly payroll processing.
• Accounts Payable (AP): Process vendor invoices, prepare payments, verify payment details, and maintain accurate financial records.
• Accounts Receivable (AR): Prepare weekly customer billing, submit invoices through customer portals, and follow up on outstanding payments as directed.
• Purchase Orders: Create purchase orders, assist with parts ordering, and support purchasing-related administrative tasks.
• Vendor Management: Maintain vendor records, assist with account reconciliations, and collect required documentation, including W-9 and W-8 forms.
• Invoice & Payment Support: Code payments, review transactions for accuracy, and help ensure payments are processed according to company policies and deadlines.
• Administrative Support: Maintain files, prepare reports and correspondence, process contracts, and organize electronic and physical records.
• Delivery Coordination: Receive small deliveries, prepare packages, distribute incoming mail, and coordinate shipments through FedEx or other carriers.
• Customer Service: Answer phone calls, respond to customer inquiries, and assist with service-related requests.
• Office Operations: Order office supplies, coordinate equipment repairs, and assist with other branch administrative needs.
• System Administration: Learn and use company systems and tools, including SAP, Total Service, Salesforce, ADP, and Concur, as applicable.

Required Qualifications

• 1–2 years of relevant administrative, accounting, payroll, or office support experience.
• High school diploma or equivalent required.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, prioritize deadlines, and maintain accurate records.
• Good written and verbal communication skills.
• Strong work ethic, reliability, and the ability to work independently.
• Basic computer skills and proficiency with office applications.

Preferred Qualifications

• Experience with payroll processing and time entry .
• Hands-on experience with accounts payable and accounts receivable .
• Experience creating and processing purchase orders.
• Familiarity with accounting or enterprise systems such as SAP.
• Experience handling customer inquiries, vendor communications, and small deliveries.
• College coursework in accounting is a plus.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:

Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws.

REQUESTING AN ACCOMODATION

Suna Solutions is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Suna Solutions and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.

If you would like to be considered for employment opportunities with Suna Solutions and have accommodation needs for a disability or religious observance, please call us at 1 (888) 223-4788, send us an email or speak with your recruiter.

PAY TRANSPARENCY POLICY STATEMENT

Compensation for roles at Suna Solutions varies depending on a wide array of factors including but not limited to the specific client, office or remote location, role, skill set and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale to include the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in California, Colorado, New York City or Washington as set forth below.