Branch Administrator

The Branch Administrator is responsible for daily/weekly accounts payable/receivables for their branch. This position completes accurate and timely invoicing. This role must have a strong attention to detail as well as excellent organizational skills in order to be successful.

Essential Duties & Responsibilities:

· Review notes on outstanding invoices from BM, AM, and/or prior calls.

· Review and monitor payment status of invoices.

· Post deposits

· Process credit cards payments.

· Maintain and set up portal access and upload invoices.

· Email invoices in a timely manner.

· Review and monitor aging reports.

· Responsible for the overall accuracy and reconciliation of all branch level AR/AP functions for the branch. Timely entry of all direct invoices into Aspire for processing.

· Maintain billing contact information within Aspire.

General Office Duties:

· Accurately complete I-9’s before employee’s first day.

· Completes special projects and miscellaneous assignments assigned by your manager as time permits.

· COI’s

· Uniform inventory and ordering

· Support with receiving purchase receipts

· Office supplies inventory and restocking

· Phone/voicemail answering/responding

· Snow readiness –

o Collection documents and put in library

Minimum Requirements:

· Associate’s degree in business related field, preferred.

· 3 years’ previous accounts receivable experience required.

· 3 years’ previous accounts payable experience required.

· 3 years’ previous office related experience required.

· Proficient in all Microsoft Office platforms.

· Bilingual (English/Spanish) preferred.

Knowledge and Competencies:

· Excellent communication skills, both written and verbal.

· Excellent organization, use of time, and project management skills.

· Promotes team environment, cooperation, providing input during team discussion, willing to assist others and willingness to participate in company-wide objectives.

· Ability to establish priorities, work independently, and proceed with objectives without supervision.

· Motivated and self-driven.

Work Schedule:

8am-5pm M-F with overtime as necessary

Pay: $63,000.00 - $70,000.00 per year

Work Location: In person