BRANCH OPERATIONS ASSISTANT

MAJOR RESPONSIBILITIES

Treasury:

• Accepts payments and issues Official Receipts [O.R.] for client’s payments and updates the Buyer’s Passbook
• Upon issuance of O.R to the buyer, turn-over the BLC to BOA II/BOA III for posting of buyer’s payment
• Prepares Provisional Receipts [PR’s] for post dated checks and Post Dated Check management
• Monitors returned checks and coordinates with Head Office for preparation of Debit Memo.
• Cancels Check Payments on the Cashiering System upon receipt of Debit Memo from Head Office.
• Monitors buyer’s payment via direct deposit/wire transfer and to issue O.R.
• Prepares deposit slips of daily collection and makes deposit to the bank
• Checks validated deposit slips against official receipts
• Prepares Daily Collection Report
• Soft copy will be send thru email daily
• Hard copy with complete attachment will be send weekly
• Provides Consolidated Monthly Actual Collection Report via email
• Handles all revolving fund (Petty Cash Fund)
• Facilitates encashment of checks of all revolving funds
• Releases petty cash site/office & commission
• Performs daily cash count
• Controls used and unused OR’s/PR’s & request to Head Office

Accounting:

• Encodes payments and accounting entries in the cashiering system
• Prepares schedule of replenishment of all funds
• Coordinates with Head Office and ASCII for the system maintenance
• Prepares schedule of Monthly Output Tax
• Provides Input Tax schedule to Head Office
• Sends Monthly Export of cash receipt & DM/CM transactions

Billing and Collection:

• Prepares Request for O.C.O with Statement of Final Liquidation and copy of the BLC together with the latest and updated Buyer’s Information Sheet
• Prepares T.C.O. and O.C.O. Replacement/Alteration Request and to include all necessary documents pertaining thereof
• Responsible for safekeeping and releasing of OCO & TCO
• Prepares Cash Inflow Ratio Analysis
• Records and post  DM/CM with accounting entries to cashiering system

Others:

• Assists Head Office for their various reportorial requirements
• Transmits files/documents to Head Office
• Performs other related tasks as may be assigned by the Immediate Superior.