Brokerage Compliance Adminstrator

Position Overview

EquitiFy is seeking an experienced, detail-oriented Broker Compliance Administrator to oversee brokerage documentation, agent records, transaction files, and compliance requirements. The ideal candidate must have at least two years of experience working in a real estate brokerage office and be familiar with broker and agent documentation, licensing requirements, transaction coordination, and brokerage operations.

This position requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines while ensuring brokerage records are accurate, complete, and properly maintained.

Key Responsibilities

• Brokerage Compliance: Monitor compliance with applicable real estate regulations, brokerage policies, and documentation requirements.
• Agent Administration: Maintain agent files, verify license status, track renewals, and manage onboarding and offboarding paperwork.
• Document Management: Prepare, review, organize, and maintain listing agreements, representation agreements, leases, purchase contracts, disclosures, amendments, commission agreements, and other brokerage documents.
• Transaction File Management: Review transaction files for completeness, proper execution, required documentation, and compliance with applicable deadlines.
• Broker Support: Assist the broker with compliance reviews, document preparation, recordkeeping, and administrative tasks.
• Deadline Tracking: Monitor license renewals, contract deadlines, document submissions, and outstanding compliance items.
• Recordkeeping: Maintain organized digital and physical records and follow up with agents to obtain missing or corrected documentation.
• Communication: Coordinate with brokers, agents, transaction coordinators, and other parties to resolve documentation issues and maintain efficient operations.

Required Qualifications

• Minimum of two years of experience working in a real estate brokerage office.
• Practical experience handling real estate broker and agent documentation.
• Familiarity with real estate transaction files, contracts, disclosures, listing agreements, and commission paperwork.
• Understanding of agent licensing requirements and brokerage compliance procedures.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office, Adobe Acrobat, electronic signatures, and digital document management systems.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and maintain confidential records independently.

Preferred Qualifications

• Knowledge of Texas real estate regulations and Texas Real Estate Commission (TREC) requirements.
• Experience maintaining agent license records and monitoring renewal deadlines.
• Experience reviewing transaction files for compliance and preparing records for audits.
• Familiarity with real estate transaction management and compliance software.
• Experience supporting commercial real estate brokerage operations.

Ideal Candidate

The ideal candidate has direct experience working in a real estate brokerage and understands the documentation and administrative responsibilities associated with brokers and agents. They are organized, dependable, proactive, and comfortable following up with agents to ensure required paperwork is submitted accurately and on time.

Pay: From $20.00 per hour

Work Location: In person