Building Admin Assistant

About the role

Assist in the day-to-day administration and operation of Safari Rent a Car, Inc. head office building and facilities.

Key responsibilities

• Coordinate preventive and corrective maintenance activities with contractors and service providers
• Monitor building systems and report maintenance issues for timely resolution
• Maintain records of maintenance schedules, work orders, inspections, contracts, permits, and service reports
• Assist in monitoring vendor and contractor performance to ensure compliance with service agreements
• Conduct regular facility inspections and report any maintenance, housekeeping, or safety concerns
• Support the implementation of health, safety, and emergency procedures
• Coordinate housekeeping, security, landscaping, waste management, and other facility support services
• Assist in monitoring inventory of office, maintenance, and janitorial supplies and coordinate replenishment when needed
• Support budget monitoring by tracking facility-related expenses and processing invoices
• Ensure compliance with company policies, local building regulations, and environmental standards

About you

• Bachelor's degree in business administration, Facility Management, Property Management, Engineering, or a related field
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Previous experience in facility management, property management, building administration, or administrative support is an advantage
• Knowledge of basic building maintenance and facility operations is preferred
• Familiarity with occupational health and safety standards is an advantage
• Familiarity with government permits and their application and renewal are preferred