Building Admin Assistant

The Building Admin Assistant is responsible for overseeing the daily operations, maintenance, and administrative functions of the building. This role ensures that the building is well-maintained, safe, and compliant with company policies and government regulations, while also providing administrative support and coordinating with tenants, contractors, and management.

Key responsibilities

• Maintain and organize building records, contracts, permits, and tenant files
• Prepare reports, memos, and correspondence related to building operations
• Monitor and manage office supplies and administrative needs of the building
• Serve as the primary point of contact for tenants' concerns, requests, and inquiries
• Ensure timely resolution of tenant issues and complaints
• Assist in lease documentation, move-ins, and move-outs
• Coordinate daily building operations including housekeeping, security, and maintenance
• Conduct regular inspections of the premises to ensure cleanliness and safety standards
• Schedule and supervise preventive and corrective maintenance activities
• Liaise with contractors, suppliers, and service providers

Qualifications:

• Bachelor's degree in Business Administration, Property Management or related field
• At least 2–3 years of experience in building administration, property management, or similar role
• Strong organizational and administrative skills
• Good communication and interpersonal skills
• Knowledge of building maintenance and safety regulations is an advantage
• Proficient in Microsoft Office and basic reporting tools
• Problem-solving and decision-making ability
• Customer service orientation
• Attention to detail
• Time management and multitasking capability