Building Admin Assistant

We are looking for a Building Admin Assistant to provide administrative and operational support in the day-to-day management of building facilities. The role will assist in purchasing, payment processing, records management, employee requests, and coordination of building-related activities.

Key Responsibilities

• Prepare and process building material purchases through NAV, from Request for Purchase (RFP), canvassing, Purchase Order (PO), payment processing, up to material withdrawal.
• Receive and process power, water, utility, and other payment requests through NAV.
• Encode, organize, and maintain building administration and records management documents.
• Receive and cascade job orders and building-related requests from employees to the concerned personnel or department.
• Assist in coordinating building and departmental requirements and follow up on pending requests.
• Assist in departmental meetings, including room reservations and meal arrangements.
• Prepare meeting minutes, particularly during Operations Reporting meetings.
• Maintain proper filing and documentation of building-related records and transactions.
• Provide general administrative support for building operations.
• Perform other related administrative tasks that may be assigned from time to time.

Qualifications

• Bachelor's/College Degree in Business Administration, Property Management, Office Administration, or a related field.
• Fresh graduates are welcome to apply.
• With 0–1 year of relevant experience is an advantage.
• Proficient in Microsoft Office applications.
• Good written and verbal communication skills.
• Organized, detail-oriented, and able to handle multiple tasks.
• Willing to work 6 days a week.
• Willing to work onsite.