BUILDING ADMINISTRATOR

Responsibilities (Duties shall include, but not be limited to):

Administration

• Coordination, integration & implementation of all resources – human, financial, & material to ensure smooth and efficient operations
• Planning, directing, budgeting, reporting & implementing to achieve objectives
• Diligent rent collection, careful record keeping, attentive monitoring of income, expenses & budget variances, early action on lease renewals, and handling of legal & financial matters to generate maximum income
• Anticipate tasks, estimate income and operating costs
• Anticipate lease expirations, develop work schedules and efforts to assure that parts & supplies are available
• Assist in preparing the annual operating budget & monitor the income stream and allocation of expenses on a monthly basis
• Improve rent collections, reduce delinquency and loss, and shorten turnover times
• Track daily receipts and expenditures & prepare weekly, monthly & quarterly reports
• Prepare rental roll for each unit, delinquencies & vacancies
• Monitor security deposits and deductions for repairs
• Maintain up-to-date move-in & move-out conditions
• Log maintenance & repair requests and their disposition
• Maintain records of purchase orders for merchandise & service performed
• Timely ordering & establishment of inventory controls

Financial & legal issues

• Collecting rents, security deposit & other fees and safeguarding them
• Implement & enforce collection policies
• Monitor payment records and adjust security deposits when needed
• Preparation of delinquency notices and eviction process
• Knowledgeable in contracts, leases, applications, and status of each
• Familiarity with fair housing laws, leasing and marketing, landlord-tenant laws, legal requirements for notification, housing codes, building & fire codes, environmental laws, eviction procedures and occupational safety procedures

Maintenance operations of the building, its facilities, machineries, and amenities

• Good housekeeping practices
• Periodically conduct maintenance surveys and safety audits to determine repair and renovation needs
• Establish systems for service requests, scheduling of maintenance works, and supervision
• Prompt response to service requests and follow up
• Establishment of policies, procedures & inventory controls
• Increase maintenance efficiency & reduce maintenance costs
• Solve problems & determine priorities

Personnel management

• Recruit, interview, hire employees
• Conduct performance evaluations, promotions and terminations
• Implementation of employment policies, maintenance of payroll records & compliance with relevant laws
• Delegate responsibility, provide leadership & motivation, development of stable, goal oriented staffs

Resident relations, retention, and customer service

• Establish good working relations & open communications w/ residents
• Apply the policies of the building fairly, firmly & uniformly
• Timely response to all requests

Leasing

• Selection of residents, approval of leases and qualifying of lease renewals
• Request & evaluate credit information & rental histories of applicants
• Prepare, process & sign rental applications, leases, renewals, addenda and related documents
• Organize records of all leases and related documents to monitor the expiration of leases and assure legal protection

Marketing

• Prepare a market analysis of the area
• Determine the factors which can affect the business
• Maintain & increase the value of the property

Representation of the company

• Coordination with local authorities (e.g. fire, police, city and barangay officials)
• Government relations, regulations, licenses and concerns.

Total quality management

• Commitment to continuous improvement
• Improve the quality of service while controlling operating costs
• Emphasis on quality at every step

Security & risk management

• Analyze security risks and establish standard operating procedures
• Train and prepare staff, guards and all residents
• Conduct periodic safety drills

Other tasks that may be called for.

Qualifications:

1. Candidate must be a college graduate
2. Male or female
3. Leadership experience
4. Good organizational and planning skills
5. Sound approaches to decision making
6. Excellent communication and time management skills
7. Effective interpersonal skills
8. A knack for solving problems
9. Dependable and industrious
10. Keen eye to detail
11. With at least 2 yrs. experience in property management
12. FREE LODGING AVAILABLE (stay-in preferred)
13. Full-Time Position