Building Administrator

Plans, leads, directs controls and implements all activities in relation to building administration and maintenance particularly involving security, maintenance personnel, janitorial and third party service contractors

Duties and Responsibilities

• Security/Safety and Cleanliness of the Property
• In-charge to keep the property/building safe and secure.
• Makes periodic inspections of assigned facilities to determine condition; diagnoses problems (if necessary) and initiates proper action.
• Check and monitor the general upkeep and cleanliness and cleanliness of the building, its surroundings and facilities.
• Assisting with emergency response and evacuations
• Maintenance
• Plans and schedules regular building and equipment maintenance; establishes work priorities; issues work orders.
• Facilitates remodeling, alterations and installation projects; upon approval by top management, and supervises maintenance thereof.
• Facilitates and recommends appropriate budget for maintenance works and obtains approval from top management prior implementation.
• Monitors maintenance-related requirements of the facility including but not limited to, repair, remodeling, installations, and similar projects and related facilities, furnishings and equipment or at a shop.
• Contracting professionals for repairs as needed.
• Evaluates performance of service contractors based on set criteria and makes appropriate recommendations on their status as per results of evaluation.
• Ensuring that tenants are provided with proper utilities
• Inspecting the building frequently for signs of damage or wear
• Compliance (Internal and External)
• Ensures that all building administration and maintenance policies and procedures are implemented according to standards set by the company.
• Oversee compliance of tenants to terms of lease/use lease premises.
• Ensure compliance of the building/facility to local and national laws (i.e. City Govt., DENR, DOLE, etc.).
• Drafting and updating emergency plans and evacuation procedures.
• Overseeing security, fire prevention, and other safety systems. (Conduct Fire and Earthquake Drill)
• OSH Compliance
• Tenant Relations
• Maintain good relationship with tenants.
• Facilitate move in/out of tenant; Accomplishment of Turnover Checklist.
• Coordinates with tenants in the construction requirements of the shop/stall, including issuance of house rules, work permits and gate pass.
• Assess and inspects construction progress of tenants and ensures that engineering or approved blueprint specifications and requirements are strictly complied with.
• Maintain continuous communication and address all tenant concerns regarding the building, payments and other related issues and/or concerns.
• Resolving complaints, problems, and requests from tenants.
• Maintaining records of tenants, including emergency contact information.
• Entertain inquiries and look for tenants to fill vacant spaces/units.
• Others
• Prepares and submits Monthly Status Report of Building Administration.
• Reviews the monthly utility consumption of tenants and furnish a summary to be used as attachment for billing summary report.
• Assist in collection of payments from tenants.

Qualification

• Preferably with experience in Property Management
• Knowledgeable in design and Autocad
• Good analytical and interpersonal skills
• Good technical and management skills
• Flexible and can adapt easily
• Strong leadership qualities
• Preferably a graduate of either Electrical Engineering, Civil Engineering and/or Mechanical Engineering. Board Passer is a huge advantage.
• A graduate of other related course is also welcome provided they have experience in Building Administration or Property Management.

Job Types: Full-time, Permanent

Benefits

• Additional leave
• Company events
• Employee discount
• Free parking
• Opportunities for promotion
• Paid training
• Pay raise

Education

• Bachelor's (Preferred)

Experience

• Building Administrator: 3 years (Preferred)
• Property Management: 2 years (Preferred)

Language

• English (Preferred)

License/Certification

• Electrical Engineer License (Preferred)
• Civil Engineer License (Preferred)
• Mechanical Engineer License (Preferred)

Work Location: In person