Building Administrator

The Building Administrator is responsible for overseeing the daily administrative and operational activities of the assigned building to ensure its efficient operation, cleanliness, safety, and maintenance. The role involves coordinating with tenants, building personnel, contractors, and service providers to maintain building standards, address concerns, and ensure compliance with company policies and applicable regulations.

Duties and Responsibilities

1. Building Operations and Administration

• Oversee the day-to-day administrative operations of the building.
• Ensure that building facilities, common areas, and amenities are properly maintained.
• Monitor the performance and attendance of building personnel, including maintenance, housekeeping, and security staff.
• Maintain accurate records of building operations, incidents, maintenance activities, and administrative transactions.
• Implement company policies, procedures, and building rules.

2. Maintenance and Facilities Management

• Coordinate preventive maintenance, repairs, and other building maintenance activities.
• Conduct regular inspections to identify maintenance issues, safety hazards, and areas requiring improvement.
• Coordinate with contractors, suppliers, and service providers for building repairs and maintenance.
• Monitor the proper functioning of building utilities, equipment, and facilities.
• Ensure that maintenance concerns are addressed promptly to minimize disruptions to building operations.

3. Tenant Relations and Customer Service

• Serve as the primary point of contact for tenant concerns, requests, and complaints.
• Coordinate with the appropriate departments to resolve tenant issues promptly.
• Ensure that tenants comply with building rules, regulations, and established procedures.
• Assist in communicating building announcements, maintenance schedules, and other important notices.
• Maintain positive working relationships with tenants, occupants, and other stakeholders.

4. Safety, Security, and Compliance

• Ensure the implementation of building safety and security procedures.
• Coordinate with security personnel regarding incidents, access control, and building security concerns.
• Monitor compliance with fire safety, emergency preparedness, sanitation, and other applicable requirements.
• Assist in conducting emergency drills and implementing emergency response procedures.
• Report accidents, incidents, safety hazards, and policy violations to management.

5. Budget and Expense Monitoring

• Monitor building-related expenses, maintenance costs, and administrative expenditures.
• Assist in preparing operational budgets and expense reports.
• Review requests for supplies, repairs, and services to ensure proper documentation and approval.
• Coordinate with the Finance and Accounting departments regarding building expenses, billing concerns, and other financial transactions.
• Recommend cost-saving measures without compromising building operations and service quality.

6. Reporting and Coordination

• Prepare regular reports on building operations, maintenance activities, tenant concerns, and incidents.
• Coordinate with Property Management, Human Resources, Finance, Accounting, and other concerned departments.
• Monitor the completion of assigned tasks and ensure compliance with established timelines.
• Perform other related duties as assigned by management.

Qualifications

• Bachelor's degree in Business Administration, Property Management, Engineering, or a related field.
• At least 2–3 years of relevant experience in building administration, property management, facilities management, or building operations.
• Experience supervising building personnel and coordinating with contractors and service providers is an advantage.
• Knowledge of building maintenance, administrative operations, safety procedures, and tenant relations.
• Good communication, leadership, organizational, and problem-solving skills.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Ability to manage multiple tasks, handle tenant concerns, and work under minimal supervision.
• Must be proactive, detail-oriented, organized, and results-driven.

Key Performance Indicators (KPIs)

• Timeliness of maintenance and repair completion
• Tenant satisfaction and complaint resolution
• Compliance with building safety and operational standards
• Proper monitoring of building expenses and supplies
• Efficiency of daily building operations
• Accuracy and timeliness of reports and documentation
• Performance and productivity of building personnel

Pay: Php30,000.00 - Php40,000.00 per month

Work Location: In person