Building Code Enforcement Officer I

Career Description Accounting Technician Payroll/Transmittal Specialist

THIS RECRUITMENT IS AN AGENCY PROMOTIONAL RECRUITMENT - ONLY CURRENT ORANGE COUNTY EMPLOYEES RETIREMENT SYSTEM (OCERS) EMPLOYEES MAY APPLY ORANGE COUNTY EMPLOYEES RETIREMENT SYSTEM This recruitment is being held to establish an AGENCY ONLY Eligible List to fill vacancies in this class until the next recruitment. Applications will be accepted on a continuous basis until the needs of the Orange County Employees Retirement System (OCERS) are met. Please apply immediately as this recruitment may close at any time. RECRUITMENT/POSITION INFORMATION This position serves under the direction of OCERS Member Services Manager and is responsible for interpreting statutes, regulations, and policies from both the 1937 Act and County MOU’s as it applies to transmittal processing. Flexible schedule does not apply to this position (No Flex-Time).

General Duties: Under minimal supervision, the Accounting Technician – Payroll/Transmittal Specialist performs highly specialized and responsible work in the area of plan sponsor transmittal reconciliation, and controls complex and varied accounting records and accounts. The Accounting Technician – Payroll/Transmittal Specialist is responsible for reviewing, creating, and modifying complex spreadsheets, clearing transmittal exceptions utilizing Pension Gold and AHRS software, and interacts in a professional manner with representatives of other agencies and plan sponsors in accordance with the appropriate MOU and in accordance with the 1937 Act. Accounting Technicians are expected to perform with a high degree of independence and possess thorough knowledge of the County's fiscal legal policies and procedures and expert knowledge of the specialized area of assignment.

Minimum Qualifications Education/Experience: Three years experience in the maintenance and review of fiscal, financial or statistical records. The applicants must possess a working knowledge of Excel, experience handling money, good oral and written communication skills. Knowledge of reconciliation practices, general payroll procedures, and accounts payable.

Additional duties include: Run transmittal discrepancy reports; resolve transmittal discrepancies by working closely with various County agencies and Plan Sponsor Human Resources departments; and utilize Excel for: reviewing, creating, and modifying complex spreadsheets;

OR Two years experience as an Accounting Specialist with the County of Orange in an equivalent position. Candidates must have a minimum of six months experience in an office setting. Experience beyond the six months minimum may be substituted by education as described below.

Education Substitution : Education may be substituted for experience on the following basis:

One year of experience in the maintenance and review of fiscal, financial or statistical records may be substituted by completion of 12 semester or 18 quarter units in accounting, business math, bookkeeping, or a closely related field.

Possession of an Associate in Arts degree or an Accounting Certificate which represents completion of all required course work in an accounting curriculum may substitute for the required experience, with the exceptions of the required six months experience in an office setting.

Desirable Qualifications The ideal candidate will possess three years of experience dealing with reconciliation practices and general payroll procedures, strong oral and written communication skills, and must be proficient in Excel: reviewing, creating, and modifying complex spreadsheets are a critical function of this position. The successful candidate must be able to understand, interpret and apply laws, statutes, rules and regulations pertaining to the retirement benefits system (1937 Act); communicate clearly and effectively at all organizational levels and in situations requiring tact and sensitivity; The successful candidate must be able to work independently, and possess excellent oral and written communication skills.

Ability To Do a variety of difficult work involving independent judgment with accuracy and speed, give clear and understandable written and verbal instructions; provide procedures and directions in specific situations with minimal supervision; deal professionally with representatives of other agencies and plan sponsors; complete and maintain accurate logs and records.

WHAT DOES THE ORANGE COUNTY EMPLOYEES RETIREMENT SYSTEM (OCERS) DO? OCERS provides retirement, death, disability, and cost-of living benefits to employees of the County of Orange and certain County districts. OCERS is governed by a nine-member Board of Retirement that is responsible for managing an $8 billion dollar fund.

Benefits OCERS offers a competitive benefit package which includes a choice of several health plans, annual leave (includes paid vacation) and paid holidays. Additionally, the County has a retirement plan, which has reciprocity with the Public Employees Retirement System (PERS). Participation in a deferred compensation plan is also available. OCERS also offers $3,000 annual Educational and Professional Reimbursement.

PHYSICAL, MENTAL AND ENVIRONMENTAL CONDITIONS The Retirement Office is committed to providing a means for applicants who may have a disability to identify areas in which they may request a reasonable accommodation. The following is a description of the physical and mental abilities that are customarily required to perform the essential job functions of this position. Applicants are encouraged to contact the recruiter listed below for any questions or to request an accommodation during the testing/selection process.

Physical And Mental Requirements

• Ability to speak, hear, and communicate clearly and understandably in English in person and over the telephone
• Manual dexterity sufficient to use hands, arms and shoulders repetitively to operate a telephone, keyboard, write, file, staple, and use a calculator
• Mental stamina to interact professionally with Plan Sponsors
• Vision sufficient to read fine print and a computer monitor
• Independent body mobility, agility, and stamina to stand, walk, stoop, bend, twist, to access a standard office environment
• Ability to sit for prolonged periods of time
• Body strength sufficient to lift up to 25 pounds and carry files

Environmental Conditions: The ability to interact with other County employees including supervisors, managers, and Plan Sponsors in a variety of situations. Will be required to work in an office environment with changing deadlines and competing priorities.

APPLICATION PROCESS OCERS Human Resources department screen all applications and supplemental information forms to identify the qualified applicants who meet the minimum qualifications. Applications submitted without a completed supplemental information form will be disqualified from further consideration. Only online applications will be considered. Candidates will be notified by email of all further procedures applicable to their application status.

As Part Of The Application Process, You Will Be Responding To a Series Of Questions Which Will Determine Whether You Will Proceed To The Following

Application Rating: (Refer/Non-Refer) Application material will be rated by a panel of job knowledge experts for those qualifications most needed to perform the duties of the job. The more qualified applicants will be referred to the next step. All notifications regarding this recruitment will be sent via e-mail.

Oral Panel Interviews: (Weighted 100%) Candidate’s will be interviewed and rated by a panel of job knowledge experts. Each applicant’s rating will be based on the responses to a series of structured questions designed to elicit the applicant’s qualifications for the position.

ELIGIBLE LIST After all the test procedures have been completed, OCERS Human Resources department will establish an eligible list of qualified candidates.

How To Apply

• Only on-line applications with the completed supplemental questions will be accepted.
• E-mail is the primary form of notification during the recruitment process. Please ensure your correct email address is on your application and only use one email account.
• Your application should highlight all of the areas in which you have developed expertise, matching your professional experience with the specific qualifications listed above.
• It is recommended that you record or print your confirmation page, as this verifies receipt of your on-line application.
• You may apply on-line at the County of Orange website: http://www.oc.ca.gov.
• For specific information pertaining to this recruitment please contact Teresa Panameno at (714) 569-4847 or e-mail [email protected]. Do not submit resumes to this email address as they will not be considered in lieu of the required application process.

Additional Information EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.

Non-Management Benefits

In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS).

Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.

http://www.ocers.org/active-member-information

Click here for information about benefits offered to County of Orange employees.

01

Are you currently an employee of the Orange County Employees Retirement System (OCERS)?

• Yes
• No

02

Describe your experience communicating both verbally and in writing with other supervisors, government agencies and the public.

03

Describe your experience using Microsoft Word and Microsoft Excel

04

Education If you are substituting education for up to one year of experience, please list your college level classes in the areas of accounting, payroll processing, business math, bookkeeping or closely related fields:

• Required Question