BUILDING EXECUTIVE

1. Operational Oversight

• Daily Operations: Ensure that all facilities are well-maintained and operating smoothly.
• Collection : Ensuring all the daily collection to be verified and bank in
• Emergency Response: Develop and implement emergency procedures
• Quality Assurance: Conduct regular inspections of the property to maintain high standards of cleanliness and functionality.

2. Staff Management

• Team Supervision: Lead and motivate maintenance, administrative, and security staff, fostering a collaborative work environment.
• Scheduling: Create work schedules for staff to ensure adequate coverage for all shifts and tasks.

3. Budget Management

• Expense Tracking: Monitor daily expenditures, ensuring adherence to the budget and identifying any discrepancies.
• Financial Reporting: Prepare regular financial reports, highlighting key metrics and areas for concern.

4. Job Requisition Form

• Form Development: Create and maintain a Job Requisition Form for residents to request minor maintenance works.
• Process Management: Establish a streamlined process for residents to submit requests and for staff to respond in a timely manner.
• Tracking: Keep a log of all submitted requests, ensuring follow-up and completion.

5. Licensing Management

• License Monitoring: Track all necessary licenses for operations, ensuring they are renewed on or before due dates.
• Documentation: Maintain accurate records of all licenses and their renewal statuses, facilitating easy access and verification.

6. Contract Management

• Service Contract Review: Monitor and ensure that all service and maintenance contracts are reviewed and renewed before their expiration dates.
• Vendor Performance: Evaluate vendor performance and compliance with contract terms, addressing any issues that arise.

7. Property Documentation

• Up-to-Date Records: Ensure that all property particulars, including drawings and inventories, are current and accessible at all times.
• Documentation Management: Organize and maintain a central repository for all property documents, ensuring easy access for staff and board members.

8. Project Supervision

• Contractor Oversight: Supervise all repair or renovation works performed by contractors to ensure compliance with quality standards and timelines.
• Communication: Liaise between contractors, staff, and residents to minimize disruptions and keep everyone informed about ongoing projects.
• Quality Control: Conduct inspections of work completed by contractors, ensuring it meets the required specifications.

9. Grounds and Facility Inspection

• Regular Inspections: Inspect the grounds, common facilities, and buildings to identify any maintenance or repair needs.
• Maintenance Scheduling: Coordinate with maintenance staff to prioritize and schedule necessary repairs based on inspection findings.
• Reporting: Document and report any issues found during inspections to the appropriate parties for action.

Additional Responsibilities

• Vendor Management: Coordinate with contractors and service providers for maintenance and repairs, ensuring quality and cost-effectiveness.
• Resident Communication: Serve as the primary point of contact for residents regarding operational issues, complaints, or suggestions.
• Regulatory Compliance: Ensure that the condominium adheres to local laws, safety regulations, and community standards.

Skills and Qualifications

• Leadership Skills: Strong ability to lead and motivate a diverse team.
• Financial Acumen: Understanding of budgeting, financial reporting, and expense management.
• Problem-Solving: Ability to address operational challenges quickly and effectively.
• Communication: Excellent verbal and written communication skills for interacting with residents and vendors.

Performance Metrics

• Resident Satisfaction: Regular surveys to gauge resident satisfaction and areas for improvement.
• Maintenance Response Times: Track the time taken to address and resolve maintenance requests.
• Budget Adherence: Monitor compliance with budget forecasts and financial targets.

Pay: RM3,000.00 - RM4,000.00 per month

Work Location: In person