Building Manager

BUILDING MANAGER

Residential Buildings

We are a leading real estate company managing a diversified portfolio of office buildings, residential projects, and shopping centers across Romania. We are currently looking for a proactive and experienced Building Manager to oversee the overall operational and technical management of residential buildings operated for rental purposes . The Building Manager is responsible for ensuring the efficient, safe, and compliant operation of the assigned properties, maintaining high service standards and a comfortable living environment for tenants. The position has property management responsibilities and reports directly to the Head of Residential Division.

General purpose:

To ensure the efficient, safe, and compliant operation of the assigned residential rental buildings by managing and coordinating all technical and operational activities related to the properties. The Building Manager is responsible for maintaining building performance and operational continuity, ensuring the proper maintenance of installations and equipment, managing service providers and operational costs, and maintaining high standards of safety, functionality, and comfort for tenants.

Key Responsibilities:

• Manage and coordinate all day-to-day operational and technical activities related to the assigned residential rental buildings, ensuring efficient property operation, service continuity, compliance with legal requirements, and adherence to internal procedures.
• Supervise and coordinate external service providers, including facility management, technical maintenance, cleaning, security, parking, landscaping, waste management, and other operational services, monitoring service quality and compliance with contractual obligations.
• Monitor and ensure the proper functioning of all building systems and installations, including BMS, HVAC, electrical, plumbing, gas, heating, elevators, fire safety, access control, CCTV, and other relevant systems
• Adjust and optimize operational parameters, schedules, and utility consumption according to occupancy levels, seasonal conditions, weather factors, and the operational needs of the buildings.
• Prepare, implement, and monitor preventive and corrective maintenance plans, ensuring that all maintenance activities, interventions, inspections, service reports, and technical records are properly documented.
• Ensure that all mandatory inspections, technical verifications, and certifications are completed on time and properly documented.
• Manage supplier and service contracts, including monitoring validity and renewal dates, coordinating approval and signature processes, enforcing agreed contractual provisions, and maintaining complete and accurate documentation.
• Maintain accurate operational and technical records and update the relevant internal platforms, including Ramdor, with contracts, approvals, reports, service sheets, intervention logs, and supporting documents required for payment processes.
• Prepare, manage, and monitor the OPEX and CAPEX budgets for the assigned residential rental buildings, support the annual budgeting process, control costs against approved allocations, explain variances, and prepare the required operational and financial reports.
• Coordinate procurement activities required for property operation and maintenance in accordance with internal procedures, approved budgets, and delegated approval limits.
• Maintain clear and professional communication with residents, act as the main point of escalation for operational and technical matters, monitor requests through resolution, and communicate planned works, service interruptions, access requirements, and building rules.
• Develop, implement, and continuously improve tenant move-in and move-out procedures, including apartment inspections, condition reports, meter readings, key and access handover, documentation, and coordination of all operational activities related to tenant occupancy changes.
• Supervise technical works, repairs, refurbishments, and interventions carried out in common areas and rented apartments, ensuring compliance with the approved scope, quality standards, safety requirements, access procedures, and building regulations.
• Perform regular inspections of the buildings and common areas, identify technical or operational deficiencies, monitor corrective actions, and ensure appropriate standards of functionality, safety, maintenance, and cleanliness.
• Develop, maintain, and communicate building emergency and evacuation procedures for residents and visitors, ensure that emergency instructions are properly distributed and acknowledged, organize periodic awareness activities when required, and maintain compliance with applicable fire safety and emergency preparedness requirements.
• Ensure the operational continuity of the buildings and coordinate emergency interventions when required, including availability outside regular working hours, in accordance with internal arrangements and applicable legal requirements.

Requirements:

• University degree, preferably in a technical field such as construction, building services, engineering, facility management, or related.
• Minimum 5 years of relevant experience in property or facility management; experience in residential projects, serviced residences, condominiums, or mixed-use properties is preferred.
• Strong knowledge of building systems, maintenance processes, contractor management, technical compliance, and property operations.
• Experience in preparing and managing OPEX and CAPEX budgets, cost control, procurement, contract administration, utilities, and operational reporting.
• Familiarity with the legal and technical requirements applicable to building operation, fire safety, H&S, utilities, mandatory inspections, and authorizations.
• Good English skills, both written and spoken, and good command of Microsoft Office; experience with BMS and property or document management platforms is an advantage.
• Strong organizational, analytical, planning, negotiation, and stakeholder-management skills.
• Excellent communication skills and a resident-oriented approach, with the ability to manage operational issues professionally and promptly.
• Hands-on, proactive attitude, high sense of responsibility and integrity, and availability to respond to urgent building-related issues.

What do we offer:

• Competitive salary package in compliance with your professional expertise
• Bonus according to performance; Christmas bonus
• Lunch vouchers; vacation vouchers
• Medical insurance and health subscription
• Opportunity to work closely with a highly motivated team in a dynamic and fast-paced environment with a focus on performance and development.

HR department contact

Email: [email protected]