Building Operations Executive

### Key Responsibilities

Operations Coordination

* Respond promptly to fault reports, maintenance requests, and site survey requests.

* Conduct site inspections and liaise with clients to assess maintenance requirements.

* Coordinate repair, replacement, and maintenance works with suppliers and subcontractors.

* Monitor work progress and ensure works are completed on time and in accordance with quality standards.

* Ensure compliance with company procedures and workplace safety requirements.

Quotation & Procurement

* Assess maintenance requirements and determine whether works fall within the approved cost cap.

* Obtain competitive quotations from suppliers and subcontractors.

* Prepare and submit quotations to clients within the required timeline.

* Prepare Purchase Orders (PO) and coordinate procurement approvals.

* Ensure supplier and subcontractor quotations and credit terms comply with company policies.

Project Administration

* Prepare and submit Risk Assessment Plans (RAP), Permit to Work (PTW), Method Statements, and other required documentation.

* Coordinate material deliveries and subcontractor schedules.

* Liaise with internal departments, clients, consultants, and contractors to ensure smooth project execution.

Documentation & Reporting

* Prepare final costing and supporting documentation upon completion of works.

* Obtain signed Certificates of Completion (COC) from clients.

* Submit completed documentation for billing and payment processing.

* Maintain accurate records of quotations, maintenance works, and project documentation.

## Requirements

* Diploma in Building Services, Facilities Management, Mechanical Engineering, Electrical Engineering, or a related discipline.

* Minimum 1–3 years of relevant experience in building operations, facilities management, property maintenance, or construction.

* Knowledge of building maintenance, contractor coordination, and procurement processes.

* Familiarity with RAP, PTW, and workplace safety requirements will be an advantage.

* Good communication, interpersonal, and organisational skills.

* Proficient in Microsoft Office applications.

* Able to work independently, priorities tasks, and manage multiple assignments in a fast-paced environment.