Bus Aide

TITLE: Bus Aide
REPORTS TO: Program Director
FLSA STATUS: Non-Exempt
SCHEDULE: Part-Time, 1:30 p.m. – 4:30 p.m.

PRIMARY FUNCTION

The Bus Aide is responsible for providing safe and effective supervision of Club members during transportation to and from Club locations, schools, field trips, and other approved destinations.

KEY ROLES AND ESSENTIAL JOB RESPONSIBILITIES

1. Member Safety and Supervision

• Provide active supervision of Club members before, during, and after transportation.
• Maintain a safe and orderly environment on the bus.
• Provide guidance and positive role modeling to members.
• Monitor member behavior and respond appropriately to behavioral or safety concerns.
• Ensure all transportation procedures and Club safety guidelines are followed.
• Immediately report accidents, injuries, transportation concerns, or significant behavioral incidents to the appropriate supervisor.

2. Loading Club Members

The Bus Aide is responsible for ensuring members are safely accounted for and seated before the vehicle begins moving. Responsibilities include:

• Take attendance as members board the bus and accurately verify each member's name on the attendance sheet.
• Count members and verify that the number present matches the attendance sheet.
• Assign seating as needed to maintain safety and order.
• Ensure members are seated appropriately and facing forward.
• Ensure backpacks are secured on members' laps or in an approved location.
• Ensure pencils, pens, and other sharp objects remain inside backpacks during transportation.
• Keep aisles and exits clear at all times.
• Ensure members do not eat, chew gum, or drink while on the bus.
• Confirm all members are safely seated before notifying the driver that transportation may begin.
• Immediately address any attendance discrepancy before the bus leaves the school or pickup location.

3. Supervision While the Bus Is in Transit

The Bus Aide is responsible for continuously monitoring members while the bus is moving. Responsibilities include:

• Sit in a position that allows effective supervision of all members, generally directly behind the last occupied passenger seat when appropriate.
• Record the loading time for each school or pickup location on the appropriate transportation or attendance record.
• Continuously observe member behavior to ensure safety.
• Ensure members remain seated and face forward while the vehicle is moving.
• Prevent members from placing their hands, arms, heads, or other body parts outside bus windows.
• Prevent fighting, horseplay, throwing objects, excessive yelling, or other unsafe behavior.
• Keep members' feet, belongings, and other objects out of the aisle.
• Instruct members to remain quiet when the bus crosses railroad tracks.
• Provide verbal correction or redirection when inappropriate behavior occurs.
• Complete formal disciplinary documentation when behavior warrants further action.
• Report serious or repeated behavioral concerns to the Program Director or Unit Director.
• Follow Club procedures regarding suspension or restriction of transportation privileges when applicable.

4. Unloading Club Members

Upon arrival at the Club, field trip destination, or other approved location, the Bus Aide will:

• Instruct members to remain seated and quiet until permission is given to exit.
• Ensure members exit the bus safely and in an orderly manner.
• Count members as they exit and compare the total with the attendance sheet.
• Instruct members to properly dispose of trash as they exit.
• Inspect the bus for visible damage or defacing.
• Report any damage and follow Club procedures for determining responsibility.
• Once all members have exited, walk through the entire bus.
• Check every seat and underneath each seat for children, personal belongings, or other items.
• Verify that no child remains on the bus.
• Record the arrival or dismissal time on the attendance sheet.
• Complete and sign all required transportation documentation.

5. Attendance and Transportation Documentation

• Maintain accurate attendance records for each transportation route.
• Record school pickup and destination arrival times as required.
• Immediately report discrepancies between the attendance sheet and the number of members present.
• Complete transportation incident or behavioral documentation when necessary.
• Ensure required attendance sheets are signed and submitted according to Club procedures.
• Maintain confidentiality of member information and transportation records.

6. Behavior Management and Youth Development

• Establish clear expectations for safe and respectful behavior.
• Use positive reinforcement, redirection, and age-appropriate behavior-management techniques.
• Treat all members fairly and respectfully.
• Assist members in resolving minor conflicts appropriately.
• Refer significant or repeated behavioral concerns to the appropriate supervisor.
• Support Youth Development Outcomes by providing guidance, encouragement, and positive adult role modeling.

SKILLS / KNOWLEDGE REQUIRED

• High school diploma or equivalent preferred.
• Experience working with children or youth preferred.
• Knowledge of youth development and appropriate behavior-management practices.
• Ability to supervise groups of children in a transportation environment.
• Ability to maintain accurate attendance and transportation records.
• Ability to communicate effectively with youth, staff, parents, and school personnel.
• Ability to remain calm and respond appropriately during behavioral or safety situations.
• Ability to follow established transportation and emergency procedures.
• Strong attention to detail, particularly when counting and accounting for members.
• Ability to establish and maintain appropriate professional boundaries with youth.
• CPR and First Aid certification required or must be obtained within the timeframe established by the organization.

SAFETY EXPECTATIONS

The safety of Club members is the primary responsibility of the Bus Aide during transportation. The Bus Aide must:

• Maintain an accurate count of members at all times.
• Never leave members unsupervised.
• Immediately address unsafe behavior.
• Conduct a complete bus walkthrough after every route or trip.
• Verify that no child remains on the bus after unloading.
• Promptly report accidents, injuries, missing members, vehicle concerns, or other safety issues.
• Follow all Boys & Girls Club transportation, emergency, and incident-reporting procedures.

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT

The Bus Aide must be able to frequently sit, stand, walk, bend, stoop, reach, and move throughout a bus or other Club vehicle. The position requires the ability to safely enter and exit transportation vehicles, walk the full length of the bus, and inspect seats and areas underneath seats. The employee must be able to respond quickly to behavioral or safety concerns and may occasionally be required to lift or assist with items weighing up to 25 pounds. Work is performed primarily in a transportation environment and may involve exposure to changing temperatures, traffic conditions, vehicle noise, and moderate to high levels of activity and noise from children. The employee must demonstrate attentiveness, sound judgment, professionalism, patience, and the ability to remain alert and responsive throughout transportation routes. Regular attendance, punctuality, and participation in required staff meetings, safety training, CPR/First Aid training, and other organizational training are required.

DISCLAIMER

The information presented indicates the general nature and level of work expected of employees in this classification. It is not intended to contain, nor should it be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this position.

Job Type: Part-time

Pay: $15.00 per hour

Benefits:

• Paid time off

Work Location: In person