BUSINESS ADMIN EXECUTIVE

About us

Rock Maestro Sdn Bhd is a dynamic and innovative company operating in the Marketing & Communications sector with a specialisation in Brand Management. We are committed to delivering exceptional brand experiences and building strong market presence for our clients. Our team is passionate about creativity, strategic thinking, and driving measurable business results. We foster a collaborative culture where talent is nurtured, and professional growth is encouraged.

About the role

We are seeking a Business Admin Executive to join our team in Kota Kinabalu, Sabah on a full-time basis. In this pivotal position, you will provide essential administrative and operational support to our Brand Management division, ensuring smooth day-to-day operations and enabling our teams to focus on strategic initiatives. This role is crucial to maintaining organisational efficiency and supporting the delivery of high-quality brand management services. You will work closely with various departments, managing administrative processes, coordinating communications, and ensuring all operations run seamlessly.

Key responsibilities

• Manage schedules, meetings, and calendar coordination for team members and senior stakeholders
• Prepare, organise and maintain administrative documentation and records with accuracy and confidentiality
• Coordinate internal and external communications, including correspondence and meeting arrangements
• Support project administration by tracking deadlines, deliverables, and project milestones
• Process invoices, expense reports and other financial documentation in accordance with company procedures
• Assist in the preparation of presentations, reports, and other business materials
• Manage office supplies inventory and coordinate with vendors as needed
• Provide general administrative support to the Brand Management team and other departments as required
• Maintain databases and filing systems, both physical and digital, ensuring information is easily accessible
• Support the coordination of events, meetings, and company activities

What we're looking for

• Diploma or Bachelor's degree in Business Administration, Commerce, or a related field
• Proven experience of 2-3 years in an administrative or executive support role within a marketing, communications, or similar corporate environment
• Excellent organisational skills with the ability to manage multiple tasks and priorities simultaneously
• Strong written and verbal communication skills in English; proficiency in Malay is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with administrative software and tools
• Meticulous attention to detail and commitment to accuracy in all work
• Professional demeanour with strong interpersonal and customer service skills
• Ability to work independently and collaboratively within a team environment
• Discretion and reliability in handling confidential information
• Problem-solving aptitude and proactive approach to work

What we offer

Rock Maestro Sdn Bhd is committed to supporting the wellbeing and professional development of our employees. We offer competitive remuneration packages, opportunities for career growth and skills development within a supportive work environment. Our company values work-life balance and promotes a positive workplace culture where your contributions are recognised and valued. We provide ongoing training opportunities to help you develop professionally and advance your career within the organisation. Join a team that invests in its people and encourages innovation, collaboration, and excellence.

Apply now

If you are a detail-oriented professional with strong administrative capabilities and are eager to support a dynamic team in the Brand Management sector, we would like to hear from you. Please submit your resume, cover letter, and any relevant certifications to our recruitment team. We look forward to welcoming you to Rock Maestro Sdn Bhd.