Business Administration Assistant

Job Description Business Administration Assistant

Job Title Business Administration Assistant

Department Finance

Reports To Finance Manager

Location Northallerton Onsite

Employment Type Part-Time

Salary £14.00 an hour 25 hours a week

Job Summary

The Business Administration Assistant provides administrative and clerical support to ensure the efficient operation of the business. The role involves managing office systems, maintaining records, supporting internal departments, handling communications, and assisting with day-to-day administrative tasks to help achieve organisational objectives.

Key Responsibilities

Transport administrative record keeping

Provide general administrative support across all departments.

Prepare, format, and distribute documents, reports, and correspondence.

Maintain filing systems, both electronic and paper based.

Data Management

Accurately input and maintain company records and databases.

Update customer, supplier, and employee information as required.

Produce reports and spreadsheets using Microsoft Office applications.

Ensure all records are maintained in accordance with company procedures.

Customer Service

Act as the first point of contact for visitors, customers, and suppliers.

Respond professionally to enquiries via telephone, email, and in person.

Escalate issues to relevant departments where necessary.

Assist with purchase orders, invoicing, and expense processing.

Support the finance team with administrative tasks.

Maintain accurate records of transactions and documentation.

Support the organisation of company events, meetings, and training sessions.

Support compliance with data protection regulations.

Assist with maintaining health and safety records and documentation.

Person Specification

Essential Qualifications

GCSEs (or equivalent) including English and Mathematics.

Business Administration qualification.

Essential Skills and Experience

Previous administrative or office experience.

Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).

Strong organisational and time management skills.

Excellent verbal and written communication skills.

High level of accuracy and attention to detail.

Ability to work independently and as part of a team.

Professional and confidential approach to work.

Desirable Skills

Experience using accounting software.

Knowledge of document control systems.

Key Competencies

Organisation and Planning

Communication

Customer Focus

Attention to Detail

Problem Solving

Teamwork

Adaptability

Professionalism

Pay: Up to £18,200.00 per year

Benefits:

• On-site parking

Work Location: In person