BUSINESS ADMINISTRATION SUPERVISOR

Key Responsibilities

• Supervise the Purchasing and Administration team.
• Monitor daily purchasing activities and ensure timely procurement of goods.
• Review Purchase Requisitions (PR), Purchase Orders (PO), and supplier quotations.
• Ensure stock replenishment is carried out according to inventory requirements.
• Coordinate with Inventory, Warehouse, Sales, and Finance departments.
• Monitor supplier performance, delivery schedules, pricing, and product availability.
• Negotiate with suppliers to obtain competitive pricing and better purchasing terms.
• Ensure purchasing records and documentation are complete and accurate.
• Monitor outstanding Purchase Orders and follow up with suppliers.
• Prepare purchasing reports, cost analysis, and monthly management reports.
• Monitor office operational expenses related to purchasing.
• Ensure compliance with company purchasing procedures and approval processes.
• Identify opportunities for cost savings and process improvements.
• Perform any other duties assigned by Management.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Supply Chain, Purchasing, or a related field.
• Prefer at least 2 years of supervisory experience.
• Good knowledge of procurement and inventory management.
• Strong negotiation and supplier management skills.
• Good analytical and problem-solving skills.
• Proficient in Microsoft Excel and ERP systems.
• Able to work under pressure and meet deadlines.
• Good communication and leadership skills.
• Knowledge of inventory and purchasing processes is an added advantage.