Business Administrator

Summary:

• We are seeking a Business Administrator to support the Office India team at the Microsoft India Development Center.
• This role plays a critical part in driving operational rigor, supporting executives and employees, and creating a seamless experience for the broader team.

Roles & Responsibilities:

Rhythm of Business

• Drive and support team rhythms in partnership with leadership, including all-hands meetings, town halls, leadership reviews, and technical/business reviews (execution, marketing, and metrics)
• Ensure meetings and cadences are well-organized, timely, and effective

Business Operations

• Proactively manage budgets, accounting processes, procurement planning, and vendor relationships
• Partner closely with cross-functional teams such as Real Estate & Facilities (RE&F), HR, Finance, and Procurement
• Identify opportunities to improve operational processes and implement scalable solutions
• Stay current on policy changes and ensure compliance through strong operational hygiene and clear guidance to the team

Executive Support

• Provide end-to-end support for executives, including calendar management, travel planning, expense reporting, and meeting logistics
• Coordinate schedules and logistics for internal and external executive visits across globally distributed teams
• Anticipate leadership needs and enable executives to operate at maximum effectiveness

Team Support & Events

• Plan and execute team events, off-sites, and morale-building activities, managing all end-to-end logistics
• Act as a trusted point of contact for administrative needs such as purchase orders, expense verification, internal tool updates, and procurement of gifts, awards, and mementos
• Stay connected to team sentiment, anticipate needs, and respond quickly while ensuring adherence to corporate policies

New Hires & Workforce Planning

• Ensure new hires are fully set up and productive from day one by proactively managing access, hardware, IDs, and relocation logistics as needed
• Maintain organizational distribution lists, org charts, and reporting structures
• Serve as the single point of contact for onboarding and exit processes and related formalities
• Partner with intern program owners, HR, and managers to support the intern program by coordinating onboarding/offboarding logistics, supporting intern events and demos, and helping ensure program requirements and timelines are met

Asset Management

• Track and manage all physical assets for the team, including procurement, inventory, and distribution in accordance with company policy

Qualifications:

• Proven experience as an Administrative Assistant or Business Administrator supporting business operations for teams of 100+ employees
• Experience managing rhythm-of-business cadences, executive visits, team events, vendor relationships, procurement, and asset management
• Strong organizational skills, sound judgment, attention to detail, and the ability to operate independently in a fast-paced environment