Business Administrator

About Us:

Established in 1991, Sands carry out all aspects of Structural and Civil Engineering design to a broad client base which includes Education, Retail, Residential, Industrial, Health and Leisure Industries. Our office is located in the centre of Exeter, in a beautiful historic building on Longbrook Street, just a short walk from the High Street.

The Role:

We are currently seeking an enthusiastic Business Administrator to join the team in Exeter and support our busy engineering office. The position requires a commitment of 37 hours per week. Subject to experience, potential for training.

Main Duties and Responsibilities:

You will be responsible for:

• Assisting with the preparation of documents for new business opportunities including tender submissions.
• Assistance in producing office graphics, templates, and marketing materials.
• Providing administrative support for the company's financial processes, including monthly account reconciliations using QuickBooks, payroll administration, and VAT return submissions.
• Providing support to the Practice Manager, including:
• Assisting with company health and safety procedures and monitoring employee health and safety requirements.
• Completing supplier assessment questionnaires and forms.
• Assist with general staff administration, including maintaining employee records and supporting HR processes.
• Monitoring project terms and conditions and liaising with Project Managers and clients.
• Tracking returned legal documents.
• Acting as a liaison between internal stakeholders and recruitment agencies, including circulating candidate CVs and arranging interviews where requested.
• Managing incoming calls, correspondence, and reception duties, including welcoming clients and visitors.
• Creating and maintaining project files and database.
• Photocopying, printing, binding, and scanning various documents.
• Undertaking any other reasonable administrative duties within the role.

Skills:

• Excellent organisation and multi-tasking skills with the ability to prioritise workloads effectively.
• Competent in using Microsoft Office (Excel, Word, PowerPoint).
• Particular experience in graphical design, using Word and other packages, is preferred. Attention to detail and consistency of format across documents will be expected.
• A Proactive & positive approach, with good time management skills.
• Strong attention to detail.
• Ability to work independently as well as part of a team.
• Able to adapt to various aspects of the job role.
• Previous experience in the following software packages is desirable but not essential (in-house training to be provided): Xero, QuickBooks and Total Synergy.

The successful candidate will be willing to assist others with their duties and be proactive in their method. A candidate who can use their own initiative to assist as required. If you feel that you have the required skills and can show this in a professional capacity, please send your CV to [email protected] and address it to Amanda Berryman.

Pay: Up to £30,000.00 per year

Benefits:

• Company pension
• Life insurance
• Private medical insurance

Work Location: In person