Business Administrator

About the role

The Business Administrator provides broad administrative, reception, document control, finance support, quality-system and office coordination services across Akkurat. The role works alongside Accounts Receivable, Accounts Payable, Engineers, Sales, Procurement, Quality, HR and Operations personnel to maintain accurate records, support project delivery and keep the office functioning professionally and efficiently. The position requires initiative, accuracy, confidentiality and consistent follow-through in a fast-paced engineering and manufacturing environment.

Key responsibilities

• Complete general administration, data entry, correspondence, printing, scanning, copying, filing, mail collection and document retrieval
• Answer the office phone, direct enquiries, respond promptly to the doorbell and maintain a professional reception and visitor waiting area
• Scan and file invoices, delivery notes, dispatch records, timesheets, pre-starts, toolbox talks, certificates and other operational records every business day
• Maintain visitor sign-in records, ensure required inductions are completed and issue and recover visitor vests where applicable
• Coordinate approved meeting arrangements, invitations, documents, basic technology, seating, refreshments and catering as directed
• File and process supplier delivery dockets, match them to purchase orders and assist with approved purchase requests and purchase orders
• Assist with preparing and issuing client invoices, delivery dockets and supporting documentation
• Assist with the Quality Management System, internal and external audits, certifications, corrective actions and continuous improvement activities
• Maintain assigned registers including Hazardous Chemicals Register, Calibration Register, Asset Register and training, competency, licence and certification records
• Keep the office, reception, shared spaces, meeting rooms, kitchen and amenities tidy, clean and presentable

About you

• Certificate IV in Business, Business Administration or an equivalent recognised business administration qualification (or equivalent)
• Previous business administration experience in an office environment (required)
• Experience using Microsoft 365, Excel, Outlook, Teams, SharePoint and structured electronic filing systems (required)
• Experience maintaining registers, monitoring due dates and compiling project or compliance documentation (required)
• Experience supporting accounts payable, accounts receivable, procurement, document management or quality-system administration is preferred
• Experience in engineering, manufacturing, or another regulated industrial environment is preferred
• High level of competence in Microsoft 365 applications, particularly Outlook, Word, Excel, Teams and SharePoint
• Highly organised, accurate and attentive to detail
• Reliable, discreet and trustworthy when handling confidential information
• Proactive in identifying upcoming deadlines, low stock, missing records and potential administrative issues

About us

Akkurat is an OEM manufacturer specializing in the design, manufacture, and integration of gas drainage systems, automation, and control equipment for the oil & gas, coal mining, and natural resources industries. Our engineered solutions operate in hazardous and highly regulated environments where safety, reliability, and compliance are critical. We deliver custom and standardized equipment that supports safe gas extraction, monitoring, and control in demanding operational conditions.