Business Administrator

Executive Assistant & Business Support Coordinator

Flexible Hours | Freelance / Fixed-Term Opportunity | Potential for Long-Term Growth

Job Overview

I am an entrepreneur and business director involved in several businesses and exciting projects, ranging from renewable energy and business development to new ventures and personal initiatives.

I am looking for a highly organised, proactive and technically capable individual to work closely with me, helping to manage day-to-day responsibilities, coordinate projects and improve productivity.

This is a varied and rewarding opportunity for someone who enjoys bringing order to a busy environment, solving problems and using modern technology, particularly artificial intelligence (AI), to work smarter.

The role will initially be offered on a flexible, freelance or fixed-term basis, with the potential to develop into a permanent position as our working relationship and business opportunities grow.

Key Responsibilities

Business Administration & Executive Support

• Manage calendars, appointments, meetings, correspondence and daily priorities.
• Organise and maintain Microsoft Teams, Planner, Outlook, SharePoint and other business systems.
• Track tasks, deadlines and commitments, ensuring projects progress and actions are completed.
• Prepare business documents, presentations, reports and professional correspondence.
• Assist with general administration, record keeping, purchasing and online accounts.

Business Development & Project Coordination with AI assistant

• Support sales administration, customer enquiries, quotations and follow-up activities.
• Assist with business planning, research, financial reporting and performance tracking.
• Coordinate multiple business and personal projects, helping establish priorities and maintain momentum.
• Communicate with colleagues, customers, suppliers and external partners.

Technology, AI & Process Improvement

• Confidently use AI tools such as ChatGPT and other emerging platforms to support research, administration and business development.
• Identify opportunities to automate repetitive tasks and improve efficiency.
• Help develop and maintain organised digital working environments.
• Support the integration of Microsoft 365 applications and collaborative working systems.

Skills & Experience

Essential

• Excellent organisational skills, with the ability to manage multiple priorities independently.
• Strong numerical ability and confidence working with spreadsheets, financial information and business data.
• Proficiency in Microsoft 365, particularly Coilot, Excel, Outlook , planner and Teams.
• Practical experience using AI tools and enthusiasm for exploring new technologies.
• Strong written and verbal communication skills.
• Attention to detail, reliability and a proactive, problem-solving attitude.
• Comfortable spending significant time working independently on a computer.
• Ability to handle confidential business and personal information professionally.

Desirable

• Experience in executive assistance, business administration, project coordination or office management.
• Familiarity with Microsoft Planner, SharePoint, Power Automate, Xero or CRM systems.
• Experience supporting small businesses, entrepreneurs or multiple projects.
• An interest in business development, financial planning and process improvement.

The Opportunity

This is not a conventional administrative position.

You will be working directly alongside an entrepreneurial business owner across a diverse range of activities. Some days will involve structured business administration, while others may focus on researching new opportunities, developing systems or helping bring ideas to life.

I value initiative, honesty, teamwork and mutual respect. I am looking for someone who wants to contribute ideas, take responsibility and develop their own skills and aspirations along the way.

Working Arrangements & Remuneration

• Flexible working hours, to be agreed.
• Primarily office-based, with flexibility by mutual agreement.
• Initially freelance or fixed-term, with potential for a longer-term position.
• Remuneration to be agreed based on experience, availability and responsibilities.
• Opportunity for additional performance-related bonuses or profit-sharing arrangements, subject to agreed objectives.

Who Would Suit This Role?

Someone who is naturally organised, numerically confident, enjoys technology and takes satisfaction in getting things done.

You don't need to know everything from day one, but you should be curious, resourceful and comfortable taking initiative.

Above all, I am looking for someone with the right attitude, a strong work ethic and a genuine interest in building a productive, mutually rewarding working relationship.

Pay: £12.71-£20.00 per hour

Expected hours: 1.0 – 30.0 per week

Benefits:

• Casual dress
• Free parking
• On-site parking
• Work from home

Experience:

• similar : 4 years (required)

Work Location: In person