Business Assistant

About the role

The Business Assistant plays a central role in keeping daily operations running smoothly. This position combines high-level administrative support, operational coordination, and client communication to support key stakeholders and drive organizational efficiency.

Key responsibilities

• Manage executive schedules, coordinate internal and external meetings, answer inquiries, and organize travel arrangements
• Assist with project tracking, maintain filing systems, update CRM records, and help streamline workflow procedures
• Serve as a primary point of contact between team members, management, and external clients or partners
• Prepare presentation decks, draft meeting minutes, assemble monthly reports, and proofread outgoing documents
• Help track basic department expenses, process invoices, prepare expense reports, and liaise with the accounting team

About you

• Bachelor's degree in Business Administration, Communications, or a related field (or equivalent work experience)
• 2+ years in an administrative, operational, or executive support role
• Proficiency in Microsoft Office 365 / Google Workspace; familiarity with project tools (Asana, Trello) and CRMs is a plus
• Strong written and verbal communication
• High emotional intelligence and discretion with confidential data
• Exceptional time-management abilities, sharp attention to detail, and a proactive approach to problem-solving