Business Assistant

About Us

We are a well-established construction company with over 20 years of experience in the UK market. Our head office is based in Belfast, and we deliver projects across the UK and the Republic of Ireland.

Operating primarily in the B2B sector, our projects include road and infrastructure construction, earthworks and site preparation, residential and commercial developments, solar energy projects, sports facilities and other areas of construction.

The company is now entering a new stage of growth, expanding its areas of activity and project geography while continuing to improve internal processes and actively adopt modern digital and AI technologies.

As part of this growth, we are looking for an Executive Assistant to work directly with the Director and provide support across different areas of the business.

Key Responsibilities

• Supporting the Director with day-to-day business activities and ongoing projects.
• Preparing documents, presentations, reports and business correspondence.
• Liaising with B2B clients, partners, engineers, subcontractors, accountants and legal advisors.
• Preparing invoices and assisting with business documentation.
• Researching tender opportunities and supporting the preparation of tender submissions.
• Conducting market research, identifying potential clients and partners, and gathering and structuring business information.
• Supporting business development activities across the UK and the Republic of Ireland.
• Actively using AI tools for research, analysis, document preparation, automation and improving day-to-day efficiency.
• Supporting the implementation of CRM systems, AI solutions and other digital tools within the company.
• Tracking tasks, deadlines and follow-ups using Asana or similar task/project management platforms.
• Organising meetings and business travel when required.

What We're Looking For

• Excellent written and spoken English.
• Strong Microsoft Office skills, particularly Excel, and the ability to prepare professional presentations.
• Experience with Google Workspace and CRM systems.
• Confident and practical use of ChatGPT, Microsoft Copilot and other modern AI tools.
• A strong interest in AI, automation and new technologies, with an interest in not only using these tools but also helping to implement them within business processes.
• Strong organisational skills, attention to detail and the ability to manage multiple priorities.
• Ability to independently research and analyse information, structure findings and prepare options for discussion with the Director.
• Strong professional communication skills and confidence when dealing with B2B clients and partners.
• Experience with Asana or other task/project management platforms.
• Availability to travel within the UK and the Republic of Ireland when required, including visits to project sites, client and partner meetings, exhibitions, presentations and industry events.

Nice to Have

• Experience within the construction or a related industry.
• Experience with tender processes in the UK and/or the Republic of Ireland.
• Experience in a B2B environment or business development support.
• Experience implementing CRM systems, AI tools, automation or improving internal business processes.

What We Offer

• A primarily remote working arrangement, with business travel within the UK and the Republic of Ireland when required.
• Direct collaboration with the Director and involvement in real business processes and projects.
• A varied role with exposure to different areas of the business.
• The opportunity to work with and help implement modern AI and digital technologies.
• The opportunity to contribute to improving internal processes as the business develops.
• Strong opportunities for professional development and career progression as the company continues to grow.
• Initial engagement on a contractor basis, with the opportunity to move into a permanent role in the future.

Pay: £25,000.00-£36,000.00 per year

Work Location: Hybrid remote in Belfast BT1 2BE