Business Development, Admin Executive

Petaling Jaya

Reports To :

N/A

Department :

Business Development

Job Scope

• To provide administrative, coordination, CRM, reporting, documentation, and operational support to the Business Development Department.
• The role supports the BD team throughout the sales pipeline, ensuring accurate information, timely reporting, proper documentation, and effective sales processes.

Duties and Responsibilities

• Support the BD team in tracking and managing opportunities from Proposal → Procurement/Tender → Contracted → Project Tracking up to Operational.
• Support the preparation, submission, and tracking of proposals, tenders, and procurement documents, whenever required.
• Maintain accurate and up-to-date CRM records for leads, customers, opportunities, projects, activities, and follow-ups.
• Ensure timely CRM updates and maintain CRM data accuracy, completeness, and consistency.
• Coordinate with relevant PICs to obtain required information and documentation.
• Follow up with BD team members on incomplete, outdated, or inaccurate CRM and pipeline information.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Business Management, Sales Administration, Sales Operations, or a related discipline.
• 2–5 years of experience in business administration, sales administration, sales operations, business development support, or similar roles.
• Experience in renewable energy, solar, engineering, construction, infrastructure, or energy-related industries is an advantage.
• Experience in proposals, tenders, procurement, contracts, or project documentation is preferred.
• Experience with Microsoft Dynamics 365 or other CRM systems is preferred.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Experience in reporting, dashboards, or CRM analytics is an advantage.

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