Business Development Assistant / Administration

We are looking for a proactive, organized and detail-oriented Business Operations Executive to support the Business Development Manager and Group CEO in business coordination, client engagement, documentation, tender submissions, project follow-up and business operations.

This is a hands-on role that provides exposure to senior management, clients, business partners and various departments across the organization.

Key Responsibilities

Business & Client Support

• Coordinate meetings with clients, business partners and stakeholders, including scheduling and meeting arrangements.
• Attend meetings when required, take meeting notes and follow up on action items.
• Support the Business Development Manager / Group CEO in client and business partner engagement.
• Maintain professional communication and relationships with clients and external stakeholders.

Documentation & Tender Support

• Prepare and maintain proposals, contracts, company profiles, reports and other business documents.
• Prepare and compile Pre-Qualification (PQ) and tender submission documents.
• Liaise with internal departments to collect information and supporting documents for submissions.
• Ensure documents are accurate, complete and submitted within the required timeline.
• Keep company profiles, organization charts and business records updated.

Coordination & Follow-Up

• Track follow-up actions and deadlines arising from meetings and business discussions.
• Coordinate with different departments to obtain updates and required information.
• Monitor progress and provide timely updates to management.
• Assist in coordinating business development initiatives and cross-functional projects.

Presentation & Reporting

• Prepare presentation slides for client meetings, business pitches and internal discussions.
• Research and compile market, competitor and business information.
• Prepare reports and summaries for management review.
• Provide basic analysis and insights to support business development activities.

Project & Event Support

• Assist in coordinating project timelines, milestones and deliverables.
• Coordinate with internal teams and external parties on project-related matters.
• Assist in organizing client meetings, networking events and business activities.
• Support event logistics, venue arrangements, travel and other related requirements.

Management & Administrative Support

• Assist with appointment scheduling, calendar coordination and meeting arrangements.
• Facilitate communication between management, internal departments, clients and business partners.
• Maintain proper and confidential filing of business documents.
• Perform other business coordination and ad-hoc duties as assigned.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Business Management, Marketing, Management or a related field.
• 2–4 years of relevant experience in business operations, business development support, project coordination, executive support or a similar role.
• Strong coordination, communication and follow-up skills.
• Good command of English and Bahasa Malaysia, both written and spoken.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Strong attention to detail with good documentation and presentation skills.
• Confident in communicating with clients, business partners and internal stakeholders.
• Able to manage multiple tasks and work in a fast-paced environment.
• Proactive, responsible and willing to take ownership of assigned tasks.
• Willing to attend meetings, networking sessions and business events when required.
• Experience in tender / pre-qualification documentation or project coordination will be an advantage.