Business Development Coordinator

Business Development Coordinator

ABOUT PRI PRODUCTIONS

For more than 30 years, PRI Productions has built a reputation for innovative event production, creative design, and exceptional client service. We believe great events start with great people, and our team is collaborative, creative, flexible, and committed to doing things well.

Working at PRI, you will experience:

● A creative and collaborative environment

● A fast-paced and ever-changing workplace

● Opportunities to learn and grow

● The opportunity to work on a wide variety of events and projects

POSITION SUMMARY

The Business Development Coordinator supports the Business Development team by keeping leads, information, communication, and day-to-day priorities organized and moving forward.

This role oversees the intake of incoming leads through phone, web, and referrals, assists with lead distribution, maintains CRM information, coordinates meetings, and provides reporting to Business Development leadership on sales activity, goals, and opportunity status.

The role also provides general support across the Business Development team, including vendor research, creative projects, sales materials, office organization, and occasional event support.

The events industry is constantly changing, so flexibility is essential. Priorities may shift quickly, and the right person will be comfortable stepping in wherever support is needed while always keeping the client experience at the center.

RESPONSIBILITIESLead & Sales Support

● Manage intake of incoming phone, web, referral, and repeat-client leads.

● Gather information and ensure leads are properly documented in the CRM.

● Distribute leads with direction from Business Development leadership.

● Monitor lead and opportunity status and flag items requiring follow-up.

● Help maintain consistent and timely client communication.

● Assist the sales team with CRM processes and day-to-day sales support.

CRM & Reporting

● Maintain accurate CRM records and sales information.

● Assist with tracking sales goals, pipeline activity, lead volume, and opportunity stages.

● Prepare reports and information for weekly sales and leadership meetings.

● Help identify gaps, trends, or opportunities that should be brought to leadership's attention.

● Assist with maintaining and improving Business Development processes and systems.

Administrative & Team Support

● Schedule and coordinate meetings, calls, and appointments.

● Assist with meeting preparation, agendas, and follow-up.

● Help organize sales materials, samples, catalogs, and shared resources.

● Keep the sales hallway and shared Business Development areas organized and stocked.

● Assist with special projects and other departmental needs.

Event & Creative Support

● Research vendors, products, services, and event resources as needed.

● Assist with event research and preparation.

● Support design and creative projects through research and organization.

● Provide occasional on-site support during events or high-volume periods when an all-hands-on-deck approach is needed.

WHAT WE ARE LOOKING FOR

We are looking for someone who is organized, proactive, dependable, and passionate about creating a great client experience.

The ideal candidate:

● Has excellent time-management and organizational skills.

● Communicates clearly and professionally.

● Is detail-oriented and consistent with follow-through.

● Can manage multiple priorities without losing track of details.

● Is comfortable with CRM systems, spreadsheets, and technology.

● Takes initiative and knows when to ask questions or seek direction.

● Works well independently and as part of a team.

● Is flexible and comfortable in a fast-paced, changing environment.

● Enjoys supporting others and finding ways to keep things moving.

● Has an interest in events, hospitality, production, design, or other creative industries.

QUALIFICATIONS / REQUIREMENTS

● 2+ years of experience in sales coordination, business development, hospitality, event management, administrative support, or a related field preferred.

● Bachelor's degree in business, hospitality, event management, communications, marketing, or a related field preferred.

● Experience with CRM systems preferred.

● Strong proficiency with Microsoft Office and/or Google Workspace.

● Strong written and verbal communication skills.

● Event industry experience preferred but not required.

● Ability to work in person and provide occasional event support outside of traditional office responsibilities.

THE RIGHT FIT

This role is for someone who enjoys variety and likes being the person who keeps things organized and moving.

One day may involve managing incoming leads and preparing a sales report. The next may involve coordinating meetings, researching an event need, organizing materials, or helping the team on-site.

If you thrive in an evolving environment, value the client experience, take pride in the details, and enjoy being part of a collaborative team, this may be the right role for you.

COMPENSATION & BENEFITS

Pay: 18.00 - 22.00 per hour

Job Type: Full-time

Schedule: Monday-Friday, 8-hour shift

Additional hours or event support may occasionally be required based on business and event needs.

Benefits:

● 401(k)

● 401(k) matching

● Dental insurance

● Health insurance

● Life insurance

● Paid time off

● Parental leave

● Vision insurance

Work Location: In person

Drug-free workplace. EOE.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Work Location: In person