BUSINESS EXECUTIVE COORDINATOR

Key Responsibilities

Executive Support

• Manage the CEO's calendar and appointments.
• Coordinate domestic and overseas travel.
• Prepare meeting agendas, presentations and minutes.
• Track action items and follow up with internal teams.
• Assist in preparing reports for management meetings.

Commercial Coordination

• Prepare quotations and customer proposals.
• Coordinate purchase orders and contracts.
• Maintain customer records and CRM.
• Follow up on quotations and customer enquiries.
• Coordinate distributor communications.

Project Coordination

• Monitor project schedules.
• Coordinate deliveries and logistics.
• Liaise with suppliers and customers.
• Track project milestones.
• Coordinate shipment documentation.

Administration

• Maintain organised filing systems.
• Prepare invoices and supporting documentation.
• Coordinate warranty administration.
• Assist with procurement documentation.
• Support HR and office administration where required.

Marketing & Events

• Support exhibitions and trade shows.
• Coordinate marketing materials.
• Assist with LinkedIn and website updates.
• Help prepare case studies and customer references.

Skills & Requirements

• Diploma or Degree in Business Administration, Operations Management or a related discipline.

• 3–8 years of relevant working experience.

• Experience in engineering, construction, industrial equipment, manufacturing or related industries is preferred.

• Experience supporting senior management is an advantage.

• Excellent organisational skills.

• Strong communication and interpersonal abilities.

• Proficiency in Microsoft Office (Excel, Word and PowerPoint).

• Experience using ERP and CRM systems is an advantage.

• Ability to manage multiple priorities simultaneously.

• Good written and spoken English.

Personal Attributes

We are looking for someone who:

• Takes ownership of their work.
• Is proactive rather than waiting for instructions.
• Has excellent attention to detail.
• Enjoys organising people and projects.
• Communicates confidently with customers and suppliers.
• Works well under pressure.
• Is adaptable and eager to learn.
• Enjoys working in a growing international business.

What Success Looks Like

Within your first 12 months, you will:

• Become the primary coordinator for the CEO's day-to-day activities.
• Ensure customer enquiries and quotations are managed efficiently.
• Improve project coordination across multiple countries.
• Help streamline internal processes and documentation.
• Free up management to focus on strategic growth and customer development.

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Why Join Infinity Cube?

• Be part of one of Singapore's fastest-growing battery energy storage companies.
• Work directly with senior management and gain broad business exposure.
• Participate in international projects across Singapore, Australia and Europe.
• Grow together with an expanding technology company where your contributions have a direct impact on the business.