Business Manager

The Business Manager provides administrative oversight for the daily operational and financial management of The River Academy. This role plays a critical part in fulfilling the school’s mission and vision by ensuring fiscal health, operational efficiency, regulatory compliance, and sustainable growth.

Employees of The River Academy must agree with and strive to live their lives in accordance with our Statement of Faith, our core values and our written policies and procedures.

Financial Management:

• Ensure accurate, timely, and up-to-date accounting records using QuickBooks.
• Prepare comprehensive monthly and annual financial statements, variance analyses, and executive reporting packages for the Head of School and Board of Directors.
• Partner with the Head of School to formulate annual operating budgets and long-range financial forecasts.
• Oversee the tuition management system to ensure smooth, timely collection of tuition, fees, and billing accounts.
• Direct and reconcile all accounts payable (AP) and accounts receivable (AR) processes.
• Oversee cash flow analysis and forecasting to ensure adequate operational reserves and meet regular financial commitments.
• Oversee routine journal entries, monthly account reconciliations, banking relationships, and investment accounts.
• Collaborate with external accountants on annual tax reporting, including the preparation and filing of Form 990.
• Collaborate with the Admissions team to establish and ensure a seamless enrollment and payment setup process for tuition and fees.

Human Resources and Payroll:

• Oversee total compensation processes by administering semi-monthly payroll operations, employee benefits plans, and required monthly, quarterly, and annual tax filings.
• Ensure full compliance with state and federal employment laws, human resources standards, and labor regulations.

Operations and Regulatory Compliance:

• Oversee student recordkeeping procedures to maintain accuracy, confidentiality, and data integrity.
• Oversee facility personnel and direct campus facility maintenance, vendor contracts, safety, and physical repairs.
• Maintain compliance with all relevant local, state, and federal regulatory bodies and educational statutes.

Strategic Special Projects:

• Lead key strategic and capital improvement projects as assigned by the Head of School.

Organizational Structure:

• Direct Reports: Registrar, Bookkeeper, Custodial staff, and designated support staff.
• Supervision: Reports directly to the Head of School.
• Classification: Full-time exempt management position
• Education & Experience: Bachelor’s degree in Business Administration, Finance, Accounting, or a related field required.
• Communication & Interpersonal: Exceptional written and verbal communication abilities; strong interpersonal, negotiation, and conflict-resolution skills.
• Technical Skills: Advanced proficiency in QuickBooks, Microsoft Office Suite, Google Workspace, and school management systems.
• Analytical Skills: Excellent organizational acumen, acute attention to detail, and proven strategic problem-solving abilities.
• Regulatory Knowledge: Deep understanding of local, state, and federal regulations governing educational and non-profit institutions.
• Physical Requirements: Ability to sit and work at a computer station for extended periods; ability to lift up to 15 pounds as required.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Paid time off
• Vision insurance

Work Location: In person