Business Office Administrator

The Business Office Administrator in Blackwood performs accounts payable and receivable duties relating to vendor & student accounts. This individual is the primary representative and liaison between the vendors Pennco Tech uses for the Blackwood campus. They are also a key source of information for students, and where students go to make payments and receive tuition billing information during the day shift. The importance of careful work with this position is emphasized in two different ways: first, the involvement of federal funds, more specifically known as ‘Title IV Financial Aid’. All student charges, payments, and adjustments entered onto the student record are subject to regulatory scrutiny and the company’s annual compliance audit. Second, the administrator follows each expense from the point of purchase through to the time of payment, requiring both accuracy and expediency.

Key Job Elements:

• Assure that the Pennco Tech philosophy of quality service to clients is considered in carrying out the duties and responsibilities of this position.
• Reviews/matches invoice documents. Handles discrepancies that result from differences or errors on purchase orders, invoices, packing slips, and vendor contracts & agreements.
• Take tuition payments and post properly to students' accounts.
• Respond to student inquiries and issues that are made at the bursar window. If necessary, communicate problems to department manager for assistance.
• Performs quarterly sales and use tax filing.
• Processes payments to vendors; verifying bills and statements; scheduling and preparing checks.
• Responsible for reviewing approved purchase orders and placing orders for requested goods, materials, and supplies in a timely manner.
• Properly post and process sales for books and tools, most importantly on new program start dates.
• Deposit check receipts received using electronic scanner. Includes detailed and organized filing of documents.
• Process transactions for the sale of other goods/services such as Pennco Tech gear.
• Verify the needed criteria on new purchase orders, most importantly the approval being provided.
• Assist in school audits by producing the necessary Accounts Payable invoices and supporting documentation.
• Monitors inventory of office supplies, processing refill orders when necessary.
• Helps facilitate the creation and distribution of student refund checks, including the return of credit balances to applicable students.
• Daily filing and ad hoc administrative assistance; e.g. preparing envelopes, folding letters, etc.
• Responsible for the security of cash during shift and to end cash drawer session at its conclusion.
• Processes payments of transcripts, and registers in system.

Position Requirements:

• Two years of related work experience in a business or administrative office.
• A degree in business or related field is preferred.
• Must have great customer service skills and be able to multi-task.
• Must have advanced knowledge of basic computer skills and computer applications such as MS Word, Excel, and Outlook.
• Detail oriented and highly self-motivated

Schedule:

Monday-Friday 7:30am-4:00pm

Pay: From $46,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person