Business Office Assistant

1. Assist with the daily posting and balancing of cash receipts, ancillary services and

census.

2. Prepare and process patient adjustments, write off’s and refunds campus ensuring

appropriate signatures have been obtained.

3. Assist with month end close process.

4. Acts as a back up in the inquiry process in the absence of the assigned staff

member.

5. Acts as a back up in the completion of admission paperwork in the absence of the

assigned staff member.

6. Verify Medicare and Medi-Cal eligibility monthly for all in house residents.

Follow up on ineligible beneficiaries as necessary.

7. Work with responsible parties, family members, residents to complete Medi-Cal

paper to ensure eligibility.

8. Sort and distribute mail daily.

9. Responsible for Private collections.

10. Responsible for Secondary Insurance billing and collection.

11. Responsible for creating, mailing HMO billing and HMO collections.

12. Responsible for creating, mailing Hospice billing and collections

13. Communicate with other departments as necessary.

14. Attends department head, daily stand up, account receivables meetings in the

absence of the Business Office Manager.

15. Attends local educational seminars as requested by Supervisor.

16. Responsible to manage all activities of the SNF resident trust fund. (Excluding

monthly reconciliation to be completed by Business Office Manager)

17. Assist families with billing concerns.

18. Assist in coverage of Receptionist position as requested by Supervisor.

19. Cross train in functions as identified by Supervisor.

20. Respect resident rights as required by law.

21. Apply safety measures at all times and monitor staff work areas for the same.

22. Due to industry and company changes this position must be able to perform new

and/or revised duties as identified by his/her supervisor.

23. Review vendor invoices for Department approval and process for payment.

24. Run weekly A/P checks and mail checks to vendors.

25. Review prior balances due on invoices/statements to ensure they have been

processed for payment.

26. Maintain vendor information and assist in preparation of 1099’s.

27. High school diploma

28. Some college experience preferred

29. Excellent written and verbal communication skills

30. Must work well with others

31. Must have two years experience working with the Medicare, Medi-Cal Program

in a SNF setting

6. Experience operating office equipment and Microsoft computer applications